The Parental Leave Letter To Employer is a crucial document in German employment law, required whenever an employee wishes to exercise their legal right to parental leave (Elternzeit). Under the Federal Parental Allowance and Parental Leave Act (BEEG), employees in Germany are entitled to take up to three years of parental leave until their child reaches the age of three. This formal written notification must be submitted to the employer within specific deadlines: seven weeks before the start of parental leave for periods up to the child's third birthday, and thirteen weeks for periods between the child's third and eighth birthdays. The letter serves as official documentation of the leave request and helps ensure compliance with German employment law while protecting both the employee's and employer's rights.
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1. Personal Information and Date: Employee's full name, address, employee ID (if applicable), department, and current date
2. Recipient Details: Employer's name, relevant department (usually HR), and address
3. Subject Line: Clear indication that this is a formal request for parental leave (Antrag auf Elternzeit)
4. Child Information: Details of the child including expected due date for unborn children or birth date for born children
5. Leave Period Request: Specific start and end dates of the requested parental leave period
6. Legal Notice Reference: Reference to BEEG and the legal right to parental leave
7. Closing: Professional closing, signature, and any relevant employee identifiers
1. Part-time Work Request: Include when requesting to work part-time during parental leave (Elternzeit mit Teilzeit)
2. Partner's Leave Details: Include when coordinating leave periods with a partner/spouse
3. Return to Work Plans: Optional section detailing intended working arrangements after the leave period
4. Benefits Continuation: Section addressing health insurance and other benefits during leave period
5. Handover Planning: Include when there are significant work responsibilities that need to be transferred
1. Birth Certificate/Expected Birth Documentation: Copy of child's birth certificate or medical certificate showing expected delivery date
2. Previous Periods of Parental Leave: If applicable, documentation of any previous parental leave periods taken for the same child
3. Part-time Work Schedule: If requesting part-time work, detailed proposed working schedule
4. Partner's Employer Confirmation: If coordinating with partner's leave, confirmation from partner's employer about their leave periods
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