The Privacy Information Notice is a fundamental document required by both the European General Data Protection Regulation (GDPR) and German data protection law. It must be provided to individuals (data subjects) at the time their personal data is collected. This document ensures transparency in data processing activities and helps organizations comply with their legal obligations under Articles 13 and 14 of the GDPR, as well as the German Federal Data Protection Act (BDSG). The notice must be written in clear, plain language and include specific information about data processing activities, data subject rights, and data protection measures. It's particularly important in the German context, where data protection requirements are typically more stringent than the EU baseline, and supervisory authorities actively enforce compliance.
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1. Identity and Contact Information: Details of the data controller, DPO, and relevant contact information
2. Purpose and Legal Basis: Explanation of why personal data is collected and the legal grounds for processing
3. Categories of Personal Data: List and description of the types of personal data being processed
4. Recipients of Personal Data: Information about who receives or has access to the personal data
5. Data Retention: How long personal data is kept and criteria for determining retention periods
6. Data Subject Rights: Explanation of individual rights under GDPR and how to exercise them
7. Right to Lodge a Complaint: Information about the right to complain to supervisory authorities
8. Data Security: Description of measures taken to protect personal data
9. Changes to the Privacy Notice: Information about how changes to the notice will be communicated
1. International Transfers: Required when personal data is transferred outside the EU/EEA
2. Automated Decision Making: Required when automated decision-making or profiling is used
3. Obligation to Provide Data: Required when data collection is statutory or contractual requirement
4. Cookie Information: Required when cookies or similar tracking technologies are used
5. Special Categories of Data: Required when processing special categories of personal data
6. Children's Privacy: Required when services may be used by or data collected from children
7. Direct Marketing: Required when personal data is used for direct marketing purposes
1. Data Processing Activities: Detailed list of specific processing activities and their purposes
2. Third Party Processors: List of data processors and their roles
3. Technical and Organizational Measures: Detailed description of security measures implemented
4. Cookie List: Detailed list of cookies used, their purposes and duration
5. Contact Details by Region: Specific contact information for different regions or purposes
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