The Proposal Letter For Internship is a crucial document used by German organizations to formally offer internship positions to candidates. It serves as the initial formal agreement between the organization and the potential intern, setting clear expectations and terms of the internship relationship. This document must comply with German labor laws, particularly the Berufsbildungsgesetz (Vocational Training Act) and Mindestlohngesetz (Minimum Wage Act), while addressing specific requirements for both mandatory (pflichtpraktikum) and voluntary (freiwilliges praktikum) internships. The letter is typically used after initial interviews and selection processes, but before the formal internship agreement is signed, providing a comprehensive overview of the position, including duration, compensation, working hours, and learning objectives. It's particularly important in the German context where internships are highly regulated and often integrated into educational programs.
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1. Letterhead and Date: Company logo, full legal company name, address, and current date
2. Recipient Details: Prospective intern's full name and address
3. Subject Line: Clear indication that this is an internship proposal
4. Salutation: Formal greeting addressing the prospective intern
5. Introduction: Brief company introduction and reference to previous communications or application
6. Position Details: Specific internship role, department, and primary responsibilities
7. Duration and Schedule: Start date, end date, and working hours
8. Compensation: Details of any salary, stipend, or benefits offered
9. Supervision: Information about the intern's supervisor and reporting structure
10. Legal Framework: Reference to applicable German labor laws and internship regulations
11. Next Steps: Instructions for accepting the offer and required documentation
12. Closing: Professional closing statement, signature block, and company details
1. Educational Integration: Include when the internship is part of university studies or vocational training, detailing how it aligns with educational requirements
2. Housing Assistance: Include if the company offers accommodation or housing allowance
3. Travel Arrangements: Include for international interns requiring visa or relocation support
4. Training Program: Include when offering specific training modules or development programs
5. Remote Work Provisions: Include if the internship involves any remote work arrangements
6. Language Requirements: Include when specific language skills are required or language courses are provided
1. Job Description: Detailed outline of internship responsibilities and expectations
2. Company Policies: Relevant workplace policies and procedures
3. Required Documents Checklist: List of documents needed for internship commencement
4. Training Schedule: If applicable, outline of planned training activities
5. Declaration of Mandatory Internship: If applicable, form confirming the internship is part of educational requirements
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