The Redundancy Confirmation Letter is a critical document in German employment law used when terminating employment relationships due to business-related reasons (betriebsbedingte Kündigung). It must be issued in compliance with the German Civil Code (BGB) and the Protection Against Dismissal Act (KSchG), particularly when the employment relationship has existed for more than six months. The letter serves multiple purposes: it formally documents the termination decision, specifies the notice period and final working day, outlines any severance arrangements, and provides information about final entitlements. In cases where a works council exists, their involvement must be documented. The letter should be professionally drafted to minimize legal risks and ensure clarity for all parties involved, while maintaining compliance with strict German labor law requirements regarding form and content.
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1. Company Letterhead and Date: Official company letterhead with full legal entity details and current date
2. Employee Details: Full name and address of the employee
3. Subject Line: Clear indication that this is a termination letter (Kündigungsschreiben)
4. Termination Statement: Clear and unambiguous statement of employment termination due to redundancy
5. Notice Period: Specification of the notice period and final working day
6. Reason for Redundancy: Brief explanation of the business reasons leading to the redundancy
7. Outstanding Payments: Information about final salary, vacation days, and other entitlements
8. Company Property: Instructions regarding the return of company property
9. Reference Letter: Confirmation that a reference letter will be provided
10. Signature Block: Space for authorized signatory and company stamp
1. Garden Leave: Used when the employee is to be released from duty during the notice period
2. Severance Payment: Include when a severance package is being offered
3. Outplacement Support: When the company is providing career transition services
4. Non-Compete Reminder: If applicable, reminder of existing non-compete obligations
5. Works Council Statement: Reference to works council consultation if applicable
6. Special Bonus Arrangements: Any special arrangements regarding bonuses or commission
7. Health Insurance Information: Information about continuation of health insurance
8. Pension Information: Details about pension arrangements if applicable
1. Calculation of Final Payment: Detailed breakdown of final salary, vacation pay, and other entitlements
2. Company Property List: Itemized list of company property to be returned
3. Severance Agreement: If applicable, detailed terms of the severance package
4. Employment Agency Information: Standard information package about unemployment benefits and registration
5. Handover Document Template: Template for documenting handover of responsibilities
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