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Redundancy Confirmation Letter for Germany

Redundancy Confirmation Letter Template for Germany

A formal document governed by German employment law that confirms the termination of employment due to redundancy. This letter serves as official written confirmation of the termination decision and must comply with strict German legal requirements, including proper notice periods under the Protection Against Dismissal Act (Kündigungsschutzgesetz). The document outlines the termination date, notice period, reason for redundancy, and details about final payments and obligations. It forms a crucial part of the formal redundancy process in Germany and must be carefully drafted to ensure compliance with all relevant labor laws and regulations.

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Redundancy Confirmation Letter

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What is a Redundancy Confirmation Letter?

The Redundancy Confirmation Letter is a critical document in German employment law used when terminating employment relationships due to business-related reasons (betriebsbedingte Kündigung). It must be issued in compliance with the German Civil Code (BGB) and the Protection Against Dismissal Act (KSchG), particularly when the employment relationship has existed for more than six months. The letter serves multiple purposes: it formally documents the termination decision, specifies the notice period and final working day, outlines any severance arrangements, and provides information about final entitlements. In cases where a works council exists, their involvement must be documented. The letter should be professionally drafted to minimize legal risks and ensure clarity for all parties involved, while maintaining compliance with strict German labor law requirements regarding form and content.

What sections should be included in a Redundancy Confirmation Letter?

1. Company Letterhead and Date: Official company letterhead with full legal entity details and current date

2. Employee Details: Full name and address of the employee

3. Subject Line: Clear indication that this is a termination letter (Kündigungsschreiben)

4. Termination Statement: Clear and unambiguous statement of employment termination due to redundancy

5. Notice Period: Specification of the notice period and final working day

6. Reason for Redundancy: Brief explanation of the business reasons leading to the redundancy

7. Outstanding Payments: Information about final salary, vacation days, and other entitlements

8. Company Property: Instructions regarding the return of company property

9. Reference Letter: Confirmation that a reference letter will be provided

10. Signature Block: Space for authorized signatory and company stamp

What sections are optional to include in a Redundancy Confirmation Letter?

1. Garden Leave: Used when the employee is to be released from duty during the notice period

2. Severance Payment: Include when a severance package is being offered

3. Outplacement Support: When the company is providing career transition services

4. Non-Compete Reminder: If applicable, reminder of existing non-compete obligations

5. Works Council Statement: Reference to works council consultation if applicable

6. Special Bonus Arrangements: Any special arrangements regarding bonuses or commission

7. Health Insurance Information: Information about continuation of health insurance

8. Pension Information: Details about pension arrangements if applicable

What schedules should be included in a Redundancy Confirmation Letter?

1. Calculation of Final Payment: Detailed breakdown of final salary, vacation pay, and other entitlements

2. Company Property List: Itemized list of company property to be returned

3. Severance Agreement: If applicable, detailed terms of the severance package

4. Employment Agency Information: Standard information package about unemployment benefits and registration

5. Handover Document Template: Template for documenting handover of responsibilities

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Germany

Publisher

Genie AI

Document Type

Confirmation Letter

Sector

Sales

Cost

Free to use
Relevant legal definitions
















Clauses




















Relevant Industries

Financial Services

Manufacturing

Technology

Retail

Healthcare

Professional Services

Construction

Education

Telecommunications

Energy

Transportation

Media and Entertainment

Hospitality

Real Estate

Non-Profit Organizations

Public Sector

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Personnel Administration

Corporate Services

Executive Leadership

Labor Relations

Relevant Roles

HR Director

HR Manager

Legal Counsel

Employment Lawyer

HR Business Partner

Compliance Officer

HR Administrator

Personnel Manager

Benefits Coordinator

Employee Relations Manager

HR Operations Manager

General Counsel

Chief Human Resources Officer

HR Specialist

Recruitment Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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