The Sole Proprietorship Invoice is a crucial document for individual business owners operating in Germany who need to bill clients for goods or services. This document type must strictly adhere to German invoice requirements as specified in the Umsatzsteuergesetz (VAT Act) and related regulations. It's particularly important for sole proprietors (Einzelunternehmer) who must maintain proper documentation for tax authorities and business records. The invoice includes mandatory elements such as the service provider's full details, tax identification numbers, detailed service descriptions, and applicable VAT calculations. For small businesses qualifying under Kleinunternehmerregelung (small business regulation), special annotations must be included. The document serves both as a payment request and as an important record for tax filing and business accounting purposes.
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1. Invoice Header: Contains invoice number, date of issue, and 'Rechnung' (Invoice) clearly stated
2. Seller Details: Full name and address of the sole proprietor, tax number (Steuernummer), VAT ID if applicable, contact details
3. Customer Details: Full name and address of the recipient, their VAT ID if applicable
4. Service/Product Details: Detailed description of goods/services provided, quantity, unit price, and total price per item
5. Delivery Information: Date of delivery or service provision (Leistungsdatum)
6. Payment Information: Total amount, VAT amount (if applicable), payment terms, due date, bank details (IBAN, BIC)
7. Legal Statements: Mandatory legal information including tax-related statements
1. Small Business Declaration: Required only for small businesses exempt from VAT (Kleinunternehmer nach §19 UStG)
2. Discount Terms: Include when offering early payment discounts (Skonto)
3. Reference Numbers: Purchase order numbers or other reference numbers if required by the customer
4. Special VAT Rules: Reverse charge notices or other special VAT rules when applicable
5. Project Details: For service-based invoices, additional project-specific information or milestone references
1. Time Sheet: For service-based invoices, detailed breakdown of hours worked
2. Delivery Note Reference: Reference to associated delivery notes (Lieferschein) if applicable
3. Service Performance Record: Detailed breakdown of services performed (Leistungsnachweis) if required by client
4. Price Calculation: Detailed calculation of complex pricing structures if needed
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