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The Vacation Cancellation Letter is a crucial document in German employment relationships when employers need to revoke previously approved employee vacation time. This document becomes necessary when urgent business circumstances require an employee's presence during their planned vacation period. Under German law, employers must demonstrate significant business necessity to justify such cancellation and must compensate employees for any costs already incurred. The letter serves as official documentation of the cancellation, outlines the specific reasons, details any compensation arrangements, and proposes alternative vacation dates. It must comply with the Bundesurlaubsgesetz (Federal Leave Act) and any applicable collective bargaining agreements or works council arrangements.

1. Sender Details: Full name, position, and company details of the person sending the letter

2. Recipient Details: Employee's full name and address

3. Date and Reference Number: Current date and any relevant reference numbers for tracking purposes

4. Subject Line: Clear indication that this is regarding vacation cancellation

5. Original Vacation Details: Confirmation of the previously approved vacation dates

6. Cancellation Statement: Clear statement of the vacation cancellation and the legal basis for this action

7. Business Justification: Explanation of the urgent business reasons necessitating the cancellation

8. Compensation Details: Information about reimbursement for any costs already incurred by the employee

9. Alternative Dates: Proposed alternative dates for taking the vacation

10. Closing and Signature: Professional closing, signature, and position of the sender