A Defamation Letter is a critical legal instrument used when false statements have caused serious harm to reputation. Under English and Welsh law, this document serves as a formal notice before legal proceedings and must be drafted in compliance with the Defamation Act 2013 and pre-action protocols. The letter should clearly identify the defamatory statements, demonstrate serious harm, and specify required remedial actions. It's typically used when informal resolution attempts have failed but before committing to full legal proceedings, providing an opportunity for the matter to be resolved without court intervention.
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1. Recipient Details: Full name and address of the person/entity who made the defamatory statement
2. Statement Details: Precise details of the defamatory statement, including when and where it was made
3. Impact Description: Description of the serious harm caused by the statement
4. Correction Demand: Clear statement of what action is required from the recipient
5. Legal Consequences: Warning of potential legal action if demands are not met
1. Evidence Reference: References to supporting evidence, used when physical evidence exists
2. Previous Correspondence: Reference to prior communications, if any exist
3. Deadline Extension: Optional extension of standard response time, used in complex cases
1. Evidence Bundle: Copies of defamatory statements and supporting evidence
2. Timeline: Chronological sequence of relevant events
3. Draft Statement: Proposed wording for retraction or apology
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