The Farewell Letter to Clients is an essential professional communication tool used when a service provider or professional is leaving their current position or organization. This document, governed by English and Welsh law, serves multiple purposes: it maintains professional relationships, ensures service continuity, and complies with legal obligations. The letter should be drafted with careful consideration of data protection requirements, professional conduct rules, and contractual obligations. A well-crafted Farewell Letter to Clients helps manage the transition process effectively while protecting both the departing professional's and the organization's interests.
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1. Date and Address Block: Current date and client's contact information
2. Personal Greeting: Personalized salutation to the client
3. Announcement of Departure: Clear statement of leaving and effective date
4. Gratitude Expression: Thank you message for client's business and trust
5. Transition Information: Details about service continuity and handover arrangements
6. Contact Information: New contact details or successor's information
7. Closing: Professional sign-off and signature
1. Future Plans: Information about new role/venture, if appropriate to share
2. Specific Project Status: Updates on ongoing work, if applicable
3. Referral Information: Recommendations for alternative service providers
1. Contact Transfer Form: If formal transfer of services is required
2. New Service Provider Details: Information about replacement service provider
3. Handover Timeline: Schedule of transition activities if complex handover
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