Release Of Student Records Form - England and Wales

Release Of Student Records Form for the United Kingdom

Release Of Student Records Form Template for England and Wales

A Release of Student Records Form is a legal document used in England and Wales that authorizes an educational institution to disclose a student's academic records, personal information, or other educational data to specified parties. The document ensures compliance with UK GDPR, Data Protection Act 2018, and relevant educational regulations while protecting student privacy rights and maintaining proper documentation of consent for information release.

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What is a Release Of Student Records Form?

The Release Of Student Records Form serves as a crucial document in educational institutions across England and Wales, facilitating the controlled disclosure of student information while maintaining compliance with data protection regulations. This form is necessary when students, parents, or authorized representatives need access to educational records for purposes such as transfers, applications, or verification of academic achievements. It includes specific consent provisions, clearly defined scope of release, and necessary safeguards required by UK GDPR and the Data Protection Act 2018.

What sections should be included in a Release Of Student Records Form?

1. Student Information: Basic identifying details of the student including full name, date of birth, student ID, and current/last attendance dates

2. Requestor Information: Details of person requesting records, including full name, relationship to student, contact information, and identification details

3. Records Requested: Specific records being requested for release with checkboxes for different types (academic, attendance, behavioral, health, etc.)

4. Purpose of Release: Clear statement of the intended purpose for requesting the records and how they will be used

5. Data Protection Notice: Information about how the data will be processed, stored, and protected in accordance with UK GDPR and Data Protection Act 2018

6. Consent Declaration: Formal declaration of consent for the release of records, including acknowledgment of understanding the implications

What sections are optional to include in a Release Of Student Records Form?

1. Time Period Specification: Optional section for specifying the exact date range for requested records, useful when only specific periods are needed

2. Third Party Authorization: Section for authorizing release to third parties, including recipient details and relationship to student

3. Parental Rights Verification: Section for verifying parental rights and responsibilities when requestor is parent/guardian of a minor student

4. Special Categories of Data: Additional consent section for release of special category data under GDPR (health records, religious beliefs, etc.)

What schedules should be included in a Release Of Student Records Form?

1. Schedule 1: Identity Verification Requirements: List of acceptable identification documents and verification requirements

2. Schedule 2: Types of Records Available: Comprehensive list of all types of student records that can be requested

3. Schedule 3: Fee Schedule: If applicable, details of any administrative fees for record requests

4. Appendix A: Supporting Documents: Templates for additional documentation that may be required (proof of authority, court orders, etc.)

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Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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What is a Release Of Student Records Form?

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What schedules should be included in a Release Of Student Records Form?

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