Trust Meeting Minutes are essential governance documents used to record decisions and discussions during trust board meetings. These minutes serve as the legal record of trust administration and must comply with English and Welsh trust law requirements. They document attendance, decisions made, financial reviews, and policy changes, providing protection for trustees and transparency for beneficiaries. The minutes form part of the trust's permanent records and may be required for audit, legal, or regulatory purposes.
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1. Meeting Details: Date, time, location, and type of meeting (regular/special)
2. Attendance: List of trustees present, absent, and other attendees including apologies
3. Quorum Confirmation: Statement confirming meeting quorum was met per trust requirements
4. Previous Minutes: Approval of previous meeting minutes and any amendments
5. Matters Arising: Updates on actions and matters from previous meeting
6. Decisions Made: Record of all formal decisions, resolutions and voting outcomes
7. Close of Meeting: Time meeting ended, date of next meeting, and signature requirements
1. Conflicts of Interest: Declaration of any conflicts by trustees and how they were handled
2. Investment Review: Review of trust investments and any investment decisions made
3. Beneficiary Matters: Discussion of matters relating to trust beneficiaries
4. Risk Assessment: Review of trust risks and mitigation measures
5. Compliance Update: Updates on regulatory compliance and legal requirements
1. Financial Reports: Detailed financial statements and reports discussed during meeting
2. Investment Reports: Investment performance reports and portfolio updates
3. Supporting Documents: Additional documents referenced or presented during meeting
4. Action Items Log: Detailed list of actions agreed upon with assigned responsibilities
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