The Band Booking Agreement is essential for formalizing arrangements between musical performers and venues/organizers in Hong Kong. This document is typically used when engaging bands or musical artists for live performances at venues ranging from clubs and bars to corporate events and festivals. The agreement comprehensively covers performance specifications, technical requirements, payment terms, and legal obligations while ensuring compliance with Hong Kong's entertainment laws and regulations. It protects both parties by clearly defining responsibilities, managing risks, and addressing potential disputes under Hong Kong jurisdiction. Given the significant investment and logistics involved in live performances, a well-drafted Band Booking Agreement is crucial for successful event execution and risk management.
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1. Parties: Identifies and defines the contracting parties - typically the venue/event organizer ('Organizer') and the band/artist ('Performer')
2. Background: Brief context of the agreement, including the Organizer's desire to book the Performer for the event/venue
3. Definitions: Defines key terms used throughout the agreement including 'Performance', 'Venue', 'Performance Date', 'Fee'
4. Engagement and Performance: Details of the performance booking, including date, time, duration, and venue
5. Payment Terms: Specifies performance fee, deposit requirements, payment schedule, and method of payment
6. Performance Requirements: Outlines specific requirements for the performance including set duration, number of sets, breaks
7. Technical Requirements: Specifies sound, lighting, and equipment requirements, including what will be provided by each party
8. Cancellation and Force Majeure: Terms regarding cancellation by either party and circumstances beyond reasonable control
9. Insurance and Liability: Insurance requirements and allocation of liability between parties
10. Intellectual Property: Rights and permissions regarding performance, recording, and promotional materials
11. General Terms: Standard legal provisions including governing law, entire agreement, and notices
1. Accommodation and Travel: Required when the organizer is responsible for providing or arranging accommodation and travel for the band
2. Merchandising Rights: Include when the band will be selling merchandise at the venue, specifying commission splits and permitted items
3. Recording and Broadcasting: Necessary when there will be recording, streaming, or broadcasting of the performance
4. Support Acts: Include when the agreement needs to address opening acts or supporting performers
5. Exclusivity: Required when restricting the band from performing at other venues within a specific time period or geographic area
6. Meet and Greet: Include when the performance package includes meet and greet sessions with fans
7. Sponsorship and Advertising: Necessary when dealing with sponsor obligations or advertising requirements
1. Schedule 1 - Performance Specification: Detailed description of the performance, including set lists, timing requirements, and specific performance elements
2. Schedule 2 - Technical Rider: Comprehensive list of technical requirements including sound, lighting, stage dimensions, and equipment specifications
3. Schedule 3 - Hospitality Rider: List of backstage requirements, refreshments, and amenities to be provided by the organizer
4. Schedule 4 - Payment Schedule: Detailed breakdown of payment amounts, dates, and methods
5. Appendix A - Venue Layout: Floor plans, stage layout, and relevant venue specifications
6. Appendix B - Insurance Requirements: Detailed insurance specifications and coverage requirements for both parties
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