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The Board Resolution For AGM is a crucial corporate governance document required under Hong Kong law for companies preparing to hold their Annual General Meeting. It is typically prepared following a board meeting where directors formally approve the AGM arrangements and agenda. This resolution is necessary to comply with the Hong Kong Companies Ordinance (Cap. 622) and, for listed companies, the Hong Kong Stock Exchange Listing Rules. The document serves as evidence of proper corporate authorization for AGM proceedings and includes essential details such as meeting date, venue, agenda items, and administrative arrangements. It forms part of the company's permanent records and may be required for audit purposes or regulatory compliance checks. The resolution is particularly important as it demonstrates that the board has fulfilled its duty in properly convening the AGM and considering all necessary business items.

1. Title and Date: Formal title of the document specifying it's a board resolution, including company name and meeting date

2. Present Directors: List of directors present at the board meeting where the resolution is passed

3. Chairperson: Identification of the chairperson of the board meeting

4. Quorum: Confirmation that the meeting has met quorum requirements as per the articles of association

5. Notice of Meeting: Confirmation that proper notice of the board meeting was given

6. AGM Date and Venue: Resolution to fix the date, time, and venue for the AGM

7. AGM Agenda: Standard agenda items including presentation of financial statements, director re-elections, and auditor appointment

8. Notice Period: Resolution regarding the notice period to be given to shareholders for the AGM

9. Authorization: Authorization to company secretary or specific directors to handle AGM arrangements

10. Closure: Formal closure of the resolution with signature requirements