A Company Declaration Letter is a crucial document in Hong Kong's corporate landscape, used when a company needs to make formal statements or declarations to various stakeholders. This document type is commonly required in situations such as banking relationships, regulatory submissions, business partnerships, or government applications. The letter must comply with Hong Kong's legal framework, particularly the Companies Ordinance (Cap. 622) and other relevant regulations. It typically includes company details, specific declarations, and must be executed by authorized personnel. The content and format of a Company Declaration Letter can vary depending on its purpose but must always maintain legal validity and accurately represent the company's statements. This document is particularly important in Hong Kong's business environment where formal declarations are often required for regulatory compliance and business transactions.
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1. Company Details: Full legal name of the company, company registration number, registered address, and business registration number
2. Declaration Purpose: Clear statement of the purpose and context of the declaration
3. Authority Statement: Statement of the declarant's position and authority to make the declaration on behalf of the company
4. Core Declarations: The main substance of the declarations being made, presented as numbered statements
5. Truth Statement: Formal statement confirming the truth and accuracy of all declarations made
6. Execution Block: Signature section including date, company chop (if required), and declarant's details
1. Financial Statements Declaration: Used when the declaration relates to company financial status or accounts
2. Regulatory Compliance Statement: Used when declaring compliance with specific Hong Kong regulations or requirements
3. Corporate Structure Declaration: Used when declaring information about shareholding or corporate structure
4. Director's Confirmation: Additional confirmation from directors when required by specific circumstances
5. Witness Section: Used when the declaration needs to be witnessed (such as for statutory declarations)
1. Supporting Documents List: Schedule listing all documents referenced in or attached to the declaration
2. Corporate Information Schedule: Detailed company information including directors, shareholders, and corporate structure when relevant
3. Financial Information Schedule: Detailed financial information when the declaration involves financial matters
4. Declaration Exhibits: Any supporting evidence or documents referenced in the main declaration
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