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Employee Endorsement Letter for Hong Kong

Employee Endorsement Letter Template for Hong Kong

A formal document used in Hong Kong's employment law framework to officially document and confirm changes to an existing employment relationship. The letter serves as an addendum to the original employment contract, detailing modifications such as role changes, salary adjustments, reporting structure changes, or other material amendments to employment terms. Governed by Hong Kong employment law, particularly the Employment Ordinance (Cap. 57), this document ensures compliance with local legal requirements while maintaining clarity and transparency in the employer-employee relationship. It forms a legally binding modification to the existing employment contract when properly executed by both parties.

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What is a Employee Endorsement Letter?

The Employee Endorsement Letter is a crucial document in Hong Kong's employment landscape, used when there are significant changes to an existing employment relationship that need to be formally documented. This document type is commonly used for recording promotions, role changes, salary adjustments, or other material modifications to employment terms. It serves as an addendum to the original employment contract and must comply with Hong Kong's Employment Ordinance (Cap. 57) and related employment legislation. The letter should clearly state the changes being made while confirming the continuation of other existing terms and conditions. It's particularly important in Hong Kong's dynamic business environment where employment terms frequently evolve with business needs and employee development. The document provides legal protection for both parties by ensuring clear documentation of agreed changes and maintaining compliance with local employment laws.

What sections should be included in a Employee Endorsement Letter?

1. Letter Header: Company letterhead, date, and employee's contact details

2. Opening Reference: Reference to existing employment contract and its date

3. Purpose Statement: Clear statement of the endorsement's purpose (e.g., role change, location change, salary adjustment)

4. Effective Date: Specific date when the changes take effect

5. Changes Description: Detailed description of the specific changes being endorsed

6. Continuation Statement: Confirmation that all other terms and conditions remain unchanged

7. Acknowledgment: Space for employee's acknowledgment and acceptance of the changes

8. Signature Block: Signature lines for both employer and employee, with names and titles

What sections are optional to include in a Employee Endorsement Letter?

1. Compensation Changes: Details of any salary, benefits, or compensation structure changes

2. Role Responsibilities: Description of new role duties and responsibilities, if applicable

3. Reporting Structure: Changes in reporting relationships or organizational structure

4. Location Changes: Details of new work location or mobility requirements

5. Performance Expectations: New KPIs or performance metrics associated with role changes

6. Confidentiality Reminder: Reinforcement of confidentiality obligations if role change involves access to sensitive information

7. Benefits Adjustment: Modifications to employee benefits package

8. Working Hours: Changes to working hours or schedule

What schedules should be included in a Employee Endorsement Letter?

1. Schedule A - Job Description: Detailed description of new role and responsibilities

2. Schedule B - Compensation Details: Breakdown of new salary structure, allowances, and benefits

3. Schedule C - Performance Metrics: Detailed KPIs and performance expectations for new role

4. Appendix 1 - Organizational Chart: Updated organizational structure showing new reporting lines

5. Appendix 2 - Benefits Summary: Summary of any modified benefits package

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Genie AI

Document Type

Loan Agreement

Sector

Banking

Cost

Free to use
Relevant legal definitions

























Clauses




















Relevant Industries

Financial Services

Technology

Manufacturing

Retail

Healthcare

Professional Services

Education

Construction

Hospitality

Telecommunications

Real Estate

Media and Entertainment

Transportation and Logistics

Energy and Utilities

Non-Profit Organizations

Relevant Teams

Human Resources

Legal

Compliance

Finance

Operations

Administration

Corporate Secretarial

Employee Relations

Talent Management

Compensation and Benefits

Relevant Roles

Human Resources Director

HR Manager

Legal Counsel

Compliance Officer

Department Head

Line Manager

Senior Manager

Director

Vice President

Chief Executive Officer

Chief Financial Officer

Chief Operating Officer

Regional Manager

Country Manager

General Manager

Head of Department

Project Manager

Team Leader

Supervisor

Industries









Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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