The Employee Promotion Letter With Salary Increase is a crucial document used in Hong Kong's business environment to formally document and communicate career advancement decisions within an organization. It serves as an official record of the promotion and associated compensation changes, forming an addendum to the original employment contract. The document must comply with Hong Kong's Employment Ordinance and related employment legislation, including requirements for wage protection and contract variation. It is typically issued when an employee is advanced to a higher position with increased responsibilities and compensation, requiring signatures from both the employer and employee to confirm mutual agreement to the new terms. The letter should be prepared with careful consideration of local employment laws, tax implications, and mandatory provident fund requirements.
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1. Letter Header: Company letterhead, date, and employee's details including name and current position
2. Congratulatory Opening: A positive opening paragraph congratulating the employee on their promotion
3. New Position Details: Specific details about the new role, including job title and department
4. Effective Date: Clear statement of when the promotion and salary changes take effect
5. Salary Information: Details of the new salary package, including basic salary and any fixed allowances
6. Reporting Structure: Information about who the employee will report to in the new role
7. Confirmation Request: Request for the employee to confirm acceptance of the promotion and new terms
8. Signature Block: Space for authorized signatory from the company and employee acknowledgment
1. Performance Expectations: Include when there are specific KPIs or performance targets for the new role
2. Additional Benefits: Include when the promotion includes changes to benefits like health insurance, car allowance, or other perks
3. Probationary Period: Include if the promotion includes a probationary period in the new role
4. Working Hours Changes: Include if the promotion involves changes to working hours or patterns
5. International Assignment: Include if the promotion involves relocation or international responsibilities
6. Non-compete Clause: Include for senior positions where additional confidentiality or non-compete terms are required
7. Training Requirements: Include when specific training or certifications are required for the new role
1. Schedule A - Compensation Details: Detailed breakdown of the complete compensation package including basic salary, allowances, and any variable components
2. Schedule B - Job Description: Detailed description of the new role's responsibilities and expectations
3. Schedule C - Benefits Summary: Comprehensive list of all benefits associated with the new position
4. Appendix 1 - Performance Metrics: Specific KPIs and performance expectations for the new role, if applicable
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