The Employment Contract Extension Letter is a crucial document used when an organization wishes to extend the employment period of an existing employee in Hong Kong. This document is particularly relevant for fixed-term contracts reaching their end date or when there's a need to formally document the continuation of employment. It must comply with Hong Kong's Employment Ordinance and related employment legislation, ensuring that all statutory requirements are met. The letter typically confirms the extension period, maintains or modifies existing terms and conditions, and may include updates to compensation, benefits, or job responsibilities. It serves as an addendum to the original employment contract and provides legal certainty for both employer and employee regarding the continued employment relationship.
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1. Letter Date and Address Block: Formal letter heading including date and recipient's details
2. Salutation: Formal greeting to the employee
3. Reference to Original Contract: Clear identification of the original employment contract being extended
4. Extension Period: Specific statement of the new employment period
5. Confirmation of Existing Terms: Statement confirming which existing terms and conditions remain in effect
6. Acknowledgment and Acceptance: Section for both parties to sign and date, confirming agreement to the extension
7. Closing: Formal letter closing with company representative's details and signature block
1. Revised Compensation Terms: Include when there are changes to salary, benefits, or other compensation elements
2. Modified Job Responsibilities: Include when there are changes to the employee's role or duties
3. Updated Reporting Structure: Include when there are changes to whom the employee reports
4. Performance Expectations: Include when setting new performance targets or conditions for the extension period
5. Special Conditions: Include when there are specific conditions attached to the extension
6. Probation Period: Include if a probation period applies to the extension
1. Updated Compensation Schedule: Detailed breakdown of any revised salary, allowances, and benefits
2. Revised Job Description: Detailed description of modified duties and responsibilities, if applicable
3. Benefits Summary: Overview of current benefits package, particularly if there are changes
4. Performance Targets: Specific performance metrics or KPIs for the extension period, if applicable
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