The End of Service Notice is a crucial document used in Hong Kong employment relationships when terminating employment contracts. It must comply with the Hong Kong Employment Ordinance (Cap. 57) and related employment regulations. This document is required whenever an employment relationship is being terminated, whether through resignation, dismissal, or mutual agreement. It should be issued in accordance with the notice period specified in the employment contract or statutory minimums under Hong Kong law. The notice typically includes key information such as termination date, final payment details, benefit arrangements, and post-employment obligations. It serves both as a formal communication tool and a legal document that protects the interests of both employer and employee during the termination process.
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1. Letterhead and Date: Company letterhead with full registered address and current date
2. Employee Details: Full name and address of the employee
3. Notice of Termination Statement: Clear statement indicating termination of employment and the effective date
4. Notice Period Details: Specification of notice period and last working day
5. Return of Company Property: List of company property to be returned before departure
6. Final Payment Information: Overview of final salary, payment date, and method of payment
7. Signature Block: Employer's authorized signatory details and signature space
1. Garden Leave Provisions: Include when the employee is being placed on garden leave during the notice period
2. Restrictive Covenants Reminder: Include when the employee is bound by post-employment restrictions
3. Outstanding Leave Arrangements: Include when there is accrued but unused annual leave to be addressed
4. Handover Requirements: Include when specific handover of duties or documents is required
5. Exit Interview Arrangements: Include when an exit interview is to be conducted
6. Reference Provision: Include when addressing the provision of future employment references
7. Ongoing Legal Obligations: Include when highlighting confidentiality and intellectual property obligations
1. Schedule 1 - Payment Breakdown: Detailed calculation of final payment including salary, leave pay, and statutory entitlements
2. Schedule 2 - Benefits Summary: List of benefits and their treatment post-termination (insurance, MPF, etc.)
3. Schedule 3 - Company Property Checklist: Itemized list of company property to be returned
4. Appendix A - Handover Checklist: Detailed list of tasks, documents, and responsibilities to be handed over
5. Appendix B - Post-Employment Obligations: Summary of continuing obligations after employment ends
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