The Final Pay Acknowledgement Form is a crucial document required in Hong Kong employment relationships when an employee's service is terminated for any reason. This document, which complies with the Hong Kong Employment Ordinance (Cap. 57) and related employment legislation, serves multiple purposes: it provides a detailed breakdown of all final payment components, confirms the employee's agreement to the calculations, and serves as evidence of proper employment termination settlement. The form should be prepared when an employee's employment is ending, whether through resignation, termination, or mutual agreement. It typically includes calculations for final salary, pro-rated annual leave, long service payment or severance payment (if applicable), and any other outstanding entitlements. This document helps protect both employer and employee interests by ensuring transparency in final payment calculations and providing a clear record of the settlement terms.
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1. Employee Information: Essential details including employee name, HKID number, position, department, and employment period
2. Termination Details: Last day of employment, reason for termination, and notice period details
3. Payment Components: Breakdown of final payment including salary, annual leave pay, lieu of notice (if applicable), and statutory entitlements
4. MPF Details: Information regarding final MPF contributions and arrangements
5. Tax Declaration: Statement regarding tax handling and IR56F form arrangements
6. Acknowledgment and Release: Employee's confirmation of receiving and agreeing to the final payment calculation
7. Signatures: Space for employee signature, witness signature, and date
1. Commission Payment: Include when employee has outstanding commission payments to be settled
2. Bonus Calculation: Include when pro-rata bonus or discretionary bonus is applicable
3. Long Service Payment: Include for eligible employees with 5 or more years of service
4. Severance Payment: Include when termination is due to redundancy and employee has served for 24 months or more
5. Company Property Return: Include when employee needs to return company assets or properties
6. Non-compete Reminder: Include when employee is bound by post-termination restrictions
7. Outstanding Loans: Include when there are employee loans or advances to be settled
1. Schedule A - Payment Calculation: Detailed breakdown of all payment components with calculations
2. Schedule B - Leave Record: Detailed calculation of annual leave balance and payment
3. Schedule C - Statutory Payment Calculation: Calculation details for any statutory payments like severance or long service payment
4. Appendix 1 - Company Property Checklist: List of company properties to be returned with their status
5. Appendix 2 - Required Documents: Checklist of documents to be submitted by employee for final clearance
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