The Hotel Invoice is a fundamental document in the hospitality industry, serving as an official record of charges and services provided during a guest's stay. In Hong Kong, this document must comply with specific regulatory requirements, including the Hotel and Guesthouse Accommodation Ordinance and the Inland Revenue Ordinance. It typically includes detailed information about the accommodation, additional services, applicable taxes, and payment terms. The invoice serves multiple purposes: it acts as a legal receipt for the guest, a tax document for both parties, and an internal record for the hotel's accounting system. This document is particularly important in Hong Kong's bustling tourism and business sectors, where proper documentation is essential for both local and international guests, especially for business travelers who need detailed records for expense claims.
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1. Hotel Information: Legal business name, address, contact details, and business registration number
2. Invoice Details: Invoice number, date of issue, and payment terms
3. Guest Information: Guest name, contact details, and any corporate account details if applicable
4. Stay Details: Check-in/check-out dates, room number(s), room type, and number of guests
5. Room Charges: Itemized daily room rates and applicable taxes
6. Payment Summary: Subtotal, taxes, total amount, and payment method
7. Payment Status: Whether paid, pending, or partially paid, including any deposits received
1. Additional Services: Used when the guest has incurred charges for extra services such as room service, spa, or restaurant charges
2. Corporate Billing Information: Include when the stay is charged to a corporate account, including company details and any special billing requirements
3. Group Booking Details: Used for group bookings, showing breakdown of multiple rooms or special group rates
4. Special Offers/Discounts: When promotional rates or special discounts have been applied
5. Foreign Currency Information: Include when payment is made in foreign currency, showing exchange rates and converted amounts
6. Tax Recovery Instructions: For business travelers who need specific tax recovery information for expense claims
1. Detailed Service Breakdown: Itemized list of all additional services used during the stay
2. Tax Breakdown Schedule: Detailed breakdown of various tax components for tax recovery purposes
3. Payment History: Record of all payments and adjustments made to the bill during the stay
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