The Insurance Authorization Letter is a critical document in Hong Kong's insurance industry, designed to facilitate the efficient handling of insurance matters while protecting all parties' interests. This document becomes necessary when a policyholder needs to grant specific permissions to insurance companies or third parties to act on their behalf, such as accessing medical records, processing claims, or making policy amendments. The letter must comply with Hong Kong's legal framework, particularly the Insurance Ordinance (Cap. 41) and data privacy laws. It typically includes detailed information about the scope of authorization, the parties involved, and any temporal limitations. The document is particularly important in scenarios involving medical insurance, policy administration, or when the policyholder cannot directly handle insurance matters.
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1. Letter Header: Date, recipient insurance company details, and reference numbers
2. Policyholder Information: Full name, ID/passport number, contact details, and policy number(s)
3. Authorization Declaration: Clear statement of authorization being granted and its general purpose
4. Scope of Authorization: Specific actions and access being authorized
5. Data Privacy Acknowledgment: Acknowledgment of data sharing and privacy implications
6. Execution Block: Signature section with date and policyholder details
1. Third Party Details: Information about authorized third party when authorization is being granted to someone other than the insurance company
2. Time Limitation: Specific period for which the authorization is valid, if not indefinite
3. Revocation Terms: Specific conditions under which the authorization can be revoked
4. Witness Section: Required when the authorization needs to be witnessed, especially for high-value policies
5. Medical Information Release: Specific section for releasing medical information when authorization relates to health insurance
1. Schedule A - Authorized Actions: Detailed list of specific actions being authorized
2. Schedule B - Authorized Policies: List of all insurance policies covered by the authorization if multiple policies are involved
3. Schedule C - Authorized Personnel: List of specific insurance company personnel authorized to act (if applicable)
4. Appendix 1 - Required Documentation: List of supporting documents attached to the authorization letter
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