The Inter Company Services Agreement is essential for Hong Kong-based corporate groups seeking to formalize service arrangements between their related entities. This document is particularly relevant in the context of Hong Kong's sophisticated business environment, where complex corporate structures and intra-group service arrangements are common. It addresses key regulatory requirements including transfer pricing compliance, corporate governance standards, and tax implications under Hong Kong law. The agreement is typically used when one group company provides management, administrative, technical, or operational services to another group company, requiring clear documentation of service scope, standards, and commercial terms. It includes specific provisions to ensure compliance with Hong Kong Companies Ordinance requirements, Inland Revenue Department guidelines, and other relevant regulations while maintaining the flexibility needed for related party arrangements.
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1. Parties: Identification of the service provider and service recipient companies, including registration details
2. Background: Context of the agreement, relationship between the parties, and purpose of the arrangement
3. Definitions: Key terms used throughout the agreement
4. Scope of Services: Detailed description of services to be provided
5. Service Standards: Quality standards, KPIs, and performance metrics
6. Fees and Payment Terms: Service fees, payment schedule, invoicing, and transfer pricing compliance
7. Term and Termination: Duration of agreement and termination provisions
8. Obligations of Service Provider: Key responsibilities and commitments of the providing entity
9. Obligations of Service Recipient: Key responsibilities and commitments of the receiving entity
10. Intellectual Property Rights: Ownership and usage rights of IP created or used in service delivery
11. Confidentiality: Protection of confidential information between related entities
12. Data Protection: Compliance with privacy laws and data handling requirements
13. Liability and Indemnification: Risk allocation between the parties
14. General Provisions: Standard boilerplate clauses including governing law, notices, and amendment procedures
1. Staff and Resources: Include when services involve deployment of personnel between companies
2. Service Levels: Include when specific performance metrics and service levels need to be measured
3. Audit Rights: Include when regular auditing of services or pricing is required
4. Business Continuity: Include when services are critical to operations
5. Change Control: Include when service scope may need frequent modifications
6. Tax Matters: Include detailed tax provisions when significant tax implications exist
7. Anti-Corruption Compliance: Include when services involve high-risk activities or jurisdictions
8. Force Majeure: Include when service interruption risks need specific treatment
1. Schedule 1 - Services Description: Detailed breakdown of services to be provided
2. Schedule 2 - Service Levels and KPIs: Specific performance metrics and measurement criteria
3. Schedule 3 - Fee Schedule: Detailed pricing structure and calculation methodology
4. Schedule 4 - Key Personnel: List of key staff involved in service delivery
5. Schedule 5 - Technical Requirements: Technical specifications and requirements for service delivery
6. Appendix A - Service Request Form: Template for requesting additional or modified services
7. Appendix B - Reports: Templates and requirements for service reporting
8. Appendix C - Transfer Pricing Documentation: Documentation supporting arm's length pricing
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Technology
Manufacturing
Professional Services
Retail
Healthcare
Real Estate
Logistics
Energy
Telecommunications
Consumer Goods
Insurance
Banking
Construction
Media and Entertainment
Relevant Teams
Legal
Finance
Compliance
Tax
Corporate Services
Operations
Commercial
Risk Management
Company Secretarial
Business Development
Management
Internal Audit
Relevant Roles
Chief Financial Officer
Legal Counsel
Head of Compliance
Tax Director
Company Secretary
Operations Director
Commercial Director
Finance Manager
Group Financial Controller
Head of Legal
Risk Manager
Transfer Pricing Manager
Corporate Services Manager
Business Development Director
Group CEO
Managing Director
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