Job Requisition Form Template for Hong Kong

A Job Requisition Form is a formal document used in Hong Kong's employment framework to initiate and authorize the recruitment process for a new or replacement position within an organization. The document complies with Hong Kong employment legislation and ensures proper documentation of hiring needs, budget authorization, and necessary approvals. It captures essential information including position details, justification for hiring, required qualifications, salary range, and departmental approvals, while adhering to Hong Kong's data privacy and anti-discrimination requirements.

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What is a Job Requisition Form?

The Job Requisition Form is a critical document in Hong Kong's employment ecosystem that serves as the formal trigger for initiating recruitment processes within organizations. It is used whenever a department needs to hire new staff or replace existing employees, requiring formal documentation and approval before recruitment can commence. The form ensures compliance with Hong Kong employment laws, including the Employment Ordinance and various anti-discrimination ordinances, while also satisfying internal control requirements. It typically includes comprehensive details about the position, budget confirmation, business justification, and required approvals from various stakeholders. The Job Requisition Form also serves as an audit trail for hiring decisions and helps organizations maintain consistent hiring practices across departments.

What sections should be included in a Job Requisition Form?

1. Position Information: Basic details including job title, department, reporting relationship, and employment type (permanent/contract/temporary)

2. Job Classification: Position grade/level, salary band, and FTE (Full-Time Equivalent) status

3. Business Justification: Explanation for the hiring need, including whether it's a replacement or new position, and impact on business operations

4. Job Requirements: Essential qualifications, skills, experience, and competencies required for the role

5. Budgetary Information: Proposed salary range, budget code, and confirmation of budget availability

6. Recruitment Timeline: Desired start date, recruitment urgency level, and key milestone dates

7. Approval Workflow: Required authorizations from department head, HR, finance, and other relevant stakeholders

What sections are optional to include in a Job Requisition Form?

1. Replacement Position Details: Used when the requisition is for replacing an existing employee, including details of the departing employee and handover requirements

2. Special Requirements: For positions requiring specific certifications, security clearances, or compliance with regulatory requirements

3. Internal Mobility Consideration: Include when the position should first be advertised internally before external recruitment

4. Project-Specific Information: For project-based roles, including project duration, objectives, and special funding arrangements

5. Work Arrangement Details: For positions with flexible work arrangements, remote work options, or special scheduling requirements

What schedules should be included in a Job Requisition Form?

1. Job Description Template: Detailed template for creating the full job description

2. Budget Verification Form: Financial department's confirmation of budget availability

3. Organization Chart: Current and proposed organization structure showing the position's placement

4. Salary Scale Reference: Applicable salary bands and benefits structure for the position level

5. Required Qualifications Checklist: Detailed checklist of mandatory and preferred qualifications for screening

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

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Download a Standard Job Requisition Form

Review your own Job Requisition Form

What is a Job Requisition Form?

What sections should be included in a Job Requisition Form?

What sections are optional to include in a Job Requisition Form?

What schedules should be included in a Job Requisition Form?

Authors

Alex Denne

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