The Letter For Not Renewing Contract is a crucial document in Hong Kong's employment landscape, used when an employer decides not to extend or renew a fixed-term employment contract. This document must comply with Hong Kong's Employment Ordinance and related employment regulations, requiring careful attention to notice periods and employee entitlements. It is typically issued before the current contract's expiration date, providing clear communication about the contract's end date and final arrangements. The letter serves multiple purposes: it formally documents the non-renewal decision, outlines final working arrangements, addresses administrative matters like company property return, and specifies any final payments or entitlements. In Hong Kong's business environment, this document plays a vital role in maintaining clear employment records and ensuring compliance with local employment laws.
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1. Sender's Details: Full company name, address, and contact information of the employer
2. Date: Current date of the letter
3. Recipient's Details: Employee's full name and address
4. Subject Line: Clear indication that this is a notice of non-renewal of contract
5. Contract Reference: Details of the current contract including start date and end date
6. Non-renewal Statement: Clear statement of the decision not to renew the contract
7. End Date Confirmation: Explicit confirmation of when the current contract will end
8. Final Working Arrangements: Information about the final working period and any handover requirements
9. Final Payment Details: Information about final salary, unused leave, and any other entitlements
10. Company Property: Instructions regarding return of company property
11. Closing: Professional closing with signature block and company details
1. Reason for Non-renewal: Include when it's appropriate or required to provide explanation for the non-renewal decision
2. Reference Offer: Include when the company is willing to provide future employment references
3. Confidentiality Reminder: Include when there are specific confidentiality obligations that continue post-employment
4. Outstanding Projects: Include when there are specific projects or tasks that need to be addressed before departure
5. Exit Interview: Include when the company wishes to conduct an exit interview
6. Benefits Continuation: Include when there are benefits that extend beyond the contract end date or need specific attention
1. Final Payment Calculation: Detailed breakdown of final payment including salary, leave, and any other entitlements
2. Company Property List: Itemized list of company property to be returned
3. Handover Checklist: Detailed list of tasks and responsibilities to be handed over before departure
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