The Maternity Letter to Employer is a crucial document in Hong Kong's employment landscape, designed to formally communicate an employee's pregnancy status and maternity leave arrangements to their employer. This document is required when an employee needs to notify their employer of their pregnancy and intention to take maternity leave, as mandated by Hong Kong's Employment Ordinance. The letter typically needs to be submitted once pregnancy is confirmed and the expected date of confinement is known, ideally providing sufficient notice for workplace planning. It should align with Hong Kong's statutory requirements, which currently provide for 14 weeks of maternity leave, and include essential information such as the expected due date, proposed leave dates, and return-to-work plans. This document serves as a formal record of notification and helps initiate the process of arranging maternity benefits and workplace accommodations.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Your data doesn't train Genie's AI
You keep IP ownership of your docs
1. Sender's Details: Full name, employee ID (if applicable), position/department
2. Date: Date of the letter
3. Recipient's Details: Employer's name, title, and company address
4. Subject Line: Clear indication that this is a pregnancy notification and maternity leave request
5. Pregnancy Notification: Formal announcement of pregnancy and expected due date
6. Maternity Leave Details: Proposed start and end dates of maternity leave, total duration
7. Statutory Entitlements: Reference to relevant entitlements under Hong Kong law
8. Handover Arrangements: Brief outline of work handover plans
9. Return to Work: Expected return to work date
10. Closing: Professional closing and signature
1. Medical Considerations: Any special medical circumstances or doctor's recommendations that might affect work arrangements
2. Flexible Working Request: If requesting any special arrangements before or after maternity leave
3. Extended Leave Request: If requesting additional unpaid leave beyond statutory maternity leave
4. Breastfeeding Arrangements: Post-return lactation break requirements or facilities needed
5. Current Projects Status: Detailed status update of ongoing projects if in a senior role
1. Medical Certificate: Certificate from registered medical practitioner confirming pregnancy and expected date of confinement
2. Leave Calendar: Detailed calendar showing proposed maternity leave dates and return to work date
3. Handover Document: Detailed document outlining current responsibilities and proposed handover plan
4. Doctor's Recommendations: Any specific medical recommendations or restrictions if applicable
Find the exact document you need
Parental Indemnity Agreement
A Hong Kong law-governed agreement where parents/guardians indemnify organizations against risks associated with their child's participation in specified activities.
Download
Maternity Letter To Employer
A formal Hong Kong-compliant letter notifying an employer of pregnancy and requesting maternity leave, including leave dates and related arrangements.
Download
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)