Minutes For Change Of Bank Signatories is a critical corporate governance document required when a company needs to modify its authorized signatories for banking operations. This document is particularly important in Hong Kong's corporate environment, where strict compliance with the Companies Ordinance and banking regulations is essential. It serves as the official record of the board's resolution to change bank signatories, typically necessary when there are changes in management, resignations, or strategic modifications to banking arrangements. The minutes must include specific details about the meeting, attendees, the exact nature of changes to signing authorities, and any associated conditions or limits. This document is a key requirement for banks in Hong Kong to process changes to account signing mandates and forms part of the company's permanent records.
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1. Meeting Details: Date, time, location of meeting, and type of meeting (Board/Extraordinary)
2. Attendance: List of directors present, absent, and in attendance (including chairman identification)
3. Quorum: Confirmation that meeting quorum requirements were met
4. Notice and Constitution: Confirmation that proper notice was given and meeting was constituted according to company articles
5. Previous Minutes: Confirmation of previous minutes (if applicable)
6. Resolution for Change of Bank Signatories: Main resolution detailing the change of bank signatories, including bank account details
7. Specific Changes: Details of signatories to be removed and new signatories to be added
8. Signing Arrangements: Specified signing limits and combinations of signatories required
9. Authorization: Authorization for specific individuals to execute bank documents
10. Closure: Formal closure of meeting and signature of chairman
1. Other Business: Any other business discussed at the meeting - include if other matters were addressed
2. Conflicts of Interest: Declaration of any conflicts of interest - include if any directors have potential conflicts
3. Ratification of Previous Actions: Ratification of any interim actions - include if any actions need retrospective approval
4. Banking Platform Access: Resolution regarding online banking access - include if changing digital banking administrators
5. Interim Arrangements: Transition arrangements - include if staged implementation is required
1. Schedule 1 - List of Bank Accounts: Detailed list of all affected bank accounts including account numbers
2. Schedule 2 - Signatory Details: Personal details of new signatories including ID/passport numbers
3. Schedule 3 - Signing Matrix: Detailed matrix showing signing limits and required combinations
4. Appendix A - Attendance Register: Signed attendance register of the meeting
5. Appendix B - Supporting Documents: Copies of ID documents and specimen signatures of new signatories
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