The Online Employment Application Form serves as the primary document for initiating the employment relationship between organizations and potential employees in Hong Kong. It is designed to collect comprehensive information about job applicants while ensuring compliance with Hong Kong's legal framework, particularly the Personal Data (Privacy) Ordinance and anti-discrimination legislation. This document is essential for organizations conducting hiring processes and needs to be implemented at the initial stage of recruitment. It includes mandatory sections for personal information, work history, and qualifications, as well as required privacy notices and consent declarations. The form is structured to facilitate digital submission and processing, making it suitable for modern hiring practices while maintaining legal compliance in the Hong Kong jurisdiction.
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1. Personal Information: Basic details including full name, contact information, HKID/passport number, and address
2. Work Eligibility: Questions regarding right to work in Hong Kong, visa status, and immigration requirements
3. Educational Background: Details of academic qualifications, institutions attended, and graduation dates
4. Employment History: Previous work experience, including company names, positions, dates, and responsibilities
5. Skills and Qualifications: Professional qualifications, certifications, language abilities, and relevant skills
6. Position Information: Details about the position being applied for, including desired salary and availability
7. References: Professional references and contact information
8. Personal Data Collection Statement: Statement explaining how personal data will be used, stored, and protected as per PDPO requirements
9. Declaration and Consent: Applicant's declaration of truth and consent for data processing and background checks
1. Disability Accommodation: Optional section for candidates to request reasonable accommodations during the hiring process, as per DDO requirements
2. Criminal Record Declaration: Optional section for positions requiring security clearance or working with vulnerable populations
3. Professional Memberships: Optional section for roles requiring specific professional affiliations
4. Portfolio/Work Samples: Optional section for creative or technical positions requiring work samples
5. Additional Information: Optional section for candidates to provide any other relevant information
6. Emergency Contact Information: Optional section typically only required after job offer acceptance
1. Schedule 1: Required Documents Checklist: List of documents that need to be submitted with the application
2. Schedule 2: Job Description: Detailed description of the position being applied for
3. Schedule 3: Privacy Policy: Detailed privacy policy regarding the handling of personal data
4. Appendix A: Equal Opportunities Statement: Statement of the organization's commitment to equal opportunities in employment
5. Appendix B: Instructions for Completion: Detailed instructions on how to complete and submit the application form
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