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A Product Offer Letter is a crucial commercial document used in Hong Kong's business environment to formalize product offerings to potential customers. It serves as a pre-contractual document that presents detailed information about products, their specifications, pricing, and terms of sale. This document is particularly important in Hong Kong's commercial landscape, where it needs to comply with various ordinances including the Sale of Goods Ordinance (Cap. 26) and the Trade Descriptions Ordinance (Cap. 362). The Product Offer Letter is commonly used when companies want to make formal proposals to potential customers, whether in B2B or B2C contexts, and typically includes all necessary commercial and technical details required for the customer to make an informed decision. It forms the basis for subsequent purchase orders or sales contracts and helps establish clear expectations between parties while ensuring compliance with local regulatory requirements.

1. Letter Header: Company letterhead, date, recipient details, and reference number

2. Greeting: Formal salutation to the recipient

3. Product Introduction: Brief introduction of the product being offered

4. Product Specifications: Key features and technical specifications of the product

5. Commercial Terms: Pricing, payment terms, and delivery conditions

6. Validity Period: Duration for which the offer remains valid

7. Acceptance Process: Instructions on how to accept the offer

8. Contact Information: Details of the contact person for queries

9. Closing: Professional closing and signature block