A Property Lease Termination Letter is a crucial legal document used in Hong Kong to formally communicate the intention to end a lease agreement. It serves as official documentation under Hong Kong's property law framework, particularly the Landlord and Tenant (Consolidation) Ordinance. This document is essential when either a landlord or tenant wishes to terminate a lease, whether at the natural end of the term or through early termination provisions. The letter must include specific details such as property identification, termination date, handover arrangements, and provisions for security deposit return. It creates a clear record of the termination notice and helps protect both parties' interests by clearly stating the terms of the lease termination. The document can be used for both residential and commercial properties and should comply with any notice periods specified in the original lease agreement.
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1. Date and Address Block: Current date and full addresses of both sender and recipient
2. Reference Line: Property address and existing lease reference details
3. Formal Notice of Termination: Clear statement of intention to terminate the lease
4. Lease Details: Key information about the existing lease including commencement date and current rent
5. Termination Date: Specific date when the lease will terminate
6. Property Handover Details: Arrangements for final inspection and key return
7. Contact Information: Details for further communication and coordination
8. Signature Block: Space for signature, name, and capacity of the sender
1. Security Deposit: Details about the return of security deposit, used when there is a deposit to be returned
2. Outstanding Payments: Section addressing any rent arrears or utility payments, included when there are outstanding financial matters
3. Existing Damage: Description of any existing damage to be addressed, included when there are property condition issues
4. Early Termination Fee: Details of any early termination penalties, included when termination is before the original end date
5. Forwarding Address: New address for future correspondence, included when the tenant is providing a new address
6. Utility Transfer: Instructions for utility account transfers, included when utilities are in tenant's name
1. Inventory List: Detailed list of furniture and fixtures if property was leased furnished
2. Property Condition Report: Current condition of the property with photos if applicable
3. Outstanding Payments Schedule: Detailed breakdown of any outstanding amounts if applicable
4. Utility Readings: Final utility meter readings and account numbers if applicable
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