The Renew Lease Letter To Landlord is a crucial document used in Hong Kong's property market when a tenant wishes to extend their existing lease term. This document is typically prepared and sent 2-3 months before the current lease expires, following Hong Kong's standard property practices. It serves as the formal initiation of the renewal process and must comply with local property laws, particularly the Landlord and Tenant (Consolidation) Ordinance. The letter should include specific details about the current lease, proposed renewal terms, and any requested modifications. It's commonly used in both residential and commercial contexts and can be adapted for different property types while maintaining compliance with Hong Kong's legal requirements.
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1. Sender's Details: Full name and current rental property address
2. Date: Current date of the letter
3. Recipient's Details: Landlord's name and address
4. Reference Line: Subject line mentioning the property address and current lease details
5. Current Lease Information: Details of the existing lease including start date, end date, and current rental amount
6. Renewal Request: Clear statement of intention to renew the lease
7. Proposed Terms: Desired renewal period and any other standard terms to be continued
8. Professional Closing: Formal closing, signature, and contact information
1. Rental History Reference: Include when wanting to emphasize good payment history and responsible tenancy
2. Proposed Modifications: Include when requesting any changes to the existing lease terms
3. Property Maintenance Record: Include when highlighting good maintenance of the property during the current lease term
4. Market Analysis: Include when discussing proposed rent adjustments based on current market conditions
5. Urgency Notice: Include when the current lease end date is approaching and a timely response is needed
1. Payment History Record: Documentation of rent payment history showing timely payments
2. Property Inspection Report: Recent property condition assessment if available
3. Proposed Amendments: Detailed list of any requested changes to lease terms
4. Supporting Documents: Any relevant certificates, references, or other documents supporting the renewal request
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