The Request for Proposal (RFP) is a crucial procurement instrument used in Hong Kong's business environment when organizations seek detailed proposals for complex products, services, or solutions. It is particularly valuable when the procurement requires a combination of technical expertise, innovative approaches, and cost considerations. The document must comply with Hong Kong's legal framework, including the Competition Ordinance and procurement regulations, making it suitable for both public and private sector procurement. RFPs are typically used when the value or complexity of the procurement requires a structured evaluation process, detailed technical specifications, and clear compliance requirements. This document enables organizations to make informed decisions through a transparent and competitive selection process while maintaining adherence to local regulatory requirements.
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1. Introduction: Overview of the organization and purpose of the RFP
2. Administrative Information: Key dates, submission requirements, and contact details
3. Background: Detailed context of the project or requirement
4. Scope of Work: Detailed description of the products/services required
5. Submission Requirements: Format, content, and structure requirements for proposals
6. Evaluation Criteria: Detailed explanation of how proposals will be evaluated
7. Terms and Conditions: General terms governing the RFP process
8. Timeline: Key dates and milestones for the RFP process
9. Pricing Requirements: Instructions for cost proposal submission and pricing format
10. Compliance Requirements: Regulatory and policy compliance requirements
1. Site Visit Information: Details about site visits if physical inspection is required
2. Environmental Requirements: Specific environmental compliance needs for projects with environmental impact
3. Security Requirements: For projects involving sensitive information or security concerns
4. Innovation Section: For projects where alternative solutions are welcomed
5. Local Content Requirements: When local business participation is required
6. Transition Plan Requirements: For service contracts requiring transition from incumbent providers
7. Prototype Requirements: When product samples or prototypes are required as part of submission
1. Schedule A - Technical Specifications: Detailed technical requirements and specifications
2. Schedule B - Pricing Template: Standardized format for price submission
3. Schedule C - Compliance Checklist: Checklist of all required submissions and confirmations
4. Schedule D - Draft Contract: Proposed contract terms for successful bidder
5. Schedule E - Response Templates: Standard templates for technical and commercial responses
6. Appendix 1 - Company Information Form: Template for bidder company information
7. Appendix 2 - Reference Project Form: Template for submitting reference projects
8. Appendix 3 - Non-Disclosure Agreement: Confidentiality agreement for bidders
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