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Site Completion Certificate Template for Hong Kong

A Site Completion Certificate is a formal document required under Hong Kong's Buildings Ordinance that certifies the completion of construction works in accordance with approved plans and statutory requirements. This document, typically issued by an Authorized Person or Registered Architect, confirms that the construction project has been completed to the required standards, complies with all relevant building regulations, and is safe for occupation. The certificate serves as a crucial legal document that enables the formal handover of the completed project and is often required for obtaining an Occupation Permit from the Hong Kong Buildings Department.

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What is a Site Completion Certificate?

The Site Completion Certificate is a mandatory document required under Hong Kong's building control system, primarily governed by the Buildings Ordinance (Cap. 123) and its subsidiary regulations. This certificate must be issued upon the completion of building works to certify that construction has been carried out and completed in accordance with approved plans and statutory requirements. The document is typically prepared and signed by an Authorized Person (AP) or Registered Architect after conducting final inspections and ensuring compliance with all relevant building codes and safety standards. The Site Completion Certificate is a prerequisite for obtaining an Occupation Permit and forms part of the essential documentation required for property handover and occupation. It includes detailed information about the completed works, compliance statements, and various technical schedules demonstrating adherence to building regulations and approved specifications.

What sections should be included in a Site Completion Certificate?

1. Project Identification: Details of the construction project including address, lot number, and Building Department reference numbers

2. Authorized Person Details: Information about the Authorized Person/Surveyor issuing the certificate including registration number

3. Works Description: Detailed description of the works completed as per approved plans

4. Compliance Statement: Declaration that works have been completed in accordance with approved plans and comply with Buildings Ordinance

5. Inspection Confirmation: Confirmation that final inspection has been carried out and works are satisfactorily completed

6. Safety Certification: Confirmation that all safety requirements have been met and the site is safe for occupation

7. Statutory Compliance: Statement confirming compliance with all relevant statutory requirements and regulations

8. Certification: Formal certification statement with date and signature of the Authorized Person

What sections are optional to include in a Site Completion Certificate?

1. Deviations and Amendments: Details of any approved deviations from original plans, used when modifications were made during construction

2. Partial Completion: Specific details for cases where only part of the works are being certified for completion

3. Conditions and Restrictions: Any specific conditions or restrictions attached to the completion, used when there are special requirements or limitations

4. Outstanding Minor Works: List of minor outstanding works that do not affect the safety or usability of the site, used when there are permitted outstanding items

5. Professional Consultants' Endorsements: Additional endorsements from other professional consultants, used for complex projects requiring multiple specialist certifications

What schedules should be included in a Site Completion Certificate?

1. Schedule A - Approved Drawing List: List of all approved drawings referenced in the completion certificate

2. Schedule B - Inspection Records: Summary of key inspection records and dates

3. Schedule C - Test Certificates: List and copies of required test certificates for various building systems

4. Schedule D - Outstanding Items List: Detailed list of any permitted outstanding minor works or defects

5. Appendix 1 - Site Photos: Photographic evidence of completed works

6. Appendix 2 - Compliance Documents: Copies of relevant compliance certificates for specific building elements

7. Appendix 3 - As-Built Drawings: Key as-built drawings showing the completed works

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

Jurisdiction

Hong Kong

Publisher

Genie AI

Cost

Free to use

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