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The Terminated Employee Personal Belongings Letter is a crucial document used when employment relationships end in Hong Kong. It serves as an official communication between the employer and a former employee regarding personal items left at the workplace after termination. This document is essential for maintaining clear records and preventing future disputes about personal property. It must comply with Hong Kong employment laws and typically includes details about item inventory, collection procedures, timeframes, and relevant contact information. The letter becomes particularly important in situations involving immediate termination or when employees are unable to collect their belongings on their last day. It helps protect both the employer's and employee's interests by documenting the handling and return process of personal effects while ensuring compliance with local regulations regarding property handling and personal data protection.

1. Letter Header: Company letterhead, date, and recipient's details

2. Subject Line: Clear indication that this relates to personal belongings post-termination

3. Opening Reference: Reference to employment termination date and position

4. Items List: Detailed list of personal belongings identified in the workplace

5. Collection Instructions: Specific details about when, where, and how items can be collected

6. Time Limit: Clear deadline for collection and what happens if items are not collected

7. Contact Details: Designated contact person and their details for arranging collection

8. Closing: Formal closing, signature block, and company representative details