The Termination Letter For Attendance is a crucial document used in Hong Kong employment contexts when an employer needs to formally end an employment relationship due to persistent attendance violations. It must comply with Hong Kong's Employment Ordinance (Cap. 57) and related employment regulations, ensuring proper documentation of the termination grounds and process. The letter typically follows a series of documented warnings and improvement opportunities, establishing a clear pattern of attendance issues. It includes specific details about the violations, reference to previous communications, termination date, notice period, final payment calculations, and post-employment procedures. This document serves both as official notification and legal record, protecting the employer's interests while ensuring fair treatment of the employee under Hong Kong law.
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1. Letter Header: Company letterhead, date, reference number, and delivery method (e.g., registered mail/hand delivery)
2. Recipient Details: Employee's full name, position, and address
3. Subject Line: Clear indication that this is a termination letter
4. Opening Statement: Reference to current employment position and start date
5. Reason for Termination: Clear statement of termination due to attendance issues, with specific instances and dates
6. Previous Warnings: Reference to prior verbal/written warnings and improvement opportunities provided
7. Termination Details: Effective date of termination and notice period details
8. Final Payment Information: Information about final salary, payment of unused annual leave, and other entitlements
9. Company Property: Instructions for returning company property
10. Closing: Professional closing statement, signature block with authorized signatory
1. Severance Payment Details: Include if employee is eligible for severance pay under Hong Kong law
2. Handover Requirements: Include if there are specific projects or responsibilities that need to be transferred
3. Non-Compete Reminder: Include if employee is bound by existing non-compete agreements
4. Reference Policy: Include if addressing future reference requests
5. Appeal Process: Include if company policy allows for appeals of termination decisions
6. Benefits Continuation: Include if there are any post-termination benefits or insurance considerations
1. Attendance Record: Detailed record of attendance issues, including dates and times of unauthorized absences or late arrivals
2. Warning Letters: Copies of previous warning letters issued regarding attendance
3. Final Payment Calculation: Detailed breakdown of final payment including salary, leave pay, and any other entitlements
4. Company Property Checklist: List of company property to be returned
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