The Work Termination Notice is a crucial document in Hong Kong's employment landscape, required whenever an employer or employee initiates the termination of an employment relationship. This document must comply with the Hong Kong Employment Ordinance (Cap. 57) and related employment legislation, ensuring all statutory requirements are met. The notice typically includes essential information such as the termination date, notice period, final payment details, and any post-employment obligations. It serves multiple purposes: providing formal notification of employment termination, documenting the terms of separation, ensuring legal compliance, and protecting both parties' interests. The document is particularly important in Hong Kong's business environment, where employment relationships are heavily regulated and proper documentation is essential for risk management and legal compliance.
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1. Letter Header: Company letterhead, date, and reference number if applicable
2. Recipient Details: Employee's full name and address
3. Subject Line: Clear indication that this is a termination notice
4. Notice of Termination: Clear statement of employment termination with specific end date
5. Notice Period: Specification of notice period and last working day
6. Final Payment Details: Information about final salary, unused annual leave, and other entitlements
7. Company Property: Instructions regarding return of company property
8. Signature Block: Authorized signatory details and company stamp space
1. Garden Leave: Include when employee is being placed on garden leave during notice period
2. Restrictive Covenants Reminder: Include when employment contract contains post-termination restrictions
3. Transition Handover: Include when specific handover requirements need to be detailed
4. Reference Provision: Include when company agrees to provide employment references
5. Severance Payment: Include when termination qualifies for statutory severance payment
6. Long Service Payment: Include when employee is eligible for long service payment
7. Outstanding Commissions/Bonuses: Include when there are outstanding variable payments to be addressed
1. Final Payment Calculation: Detailed breakdown of all final payments including salary, leave, allowances, and statutory payments
2. Company Property Checklist: List of company property to be returned
3. Handover Document List: List of documents and responsibilities to be handed over, if applicable
4. Acknowledgment Form: Form for employee to acknowledge receipt and acceptance of termination terms
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