This Workplace Appraisals document serves as a comprehensive guide for organizations operating in Hong Kong to conduct legally compliant and effective employee performance evaluations. It is designed to align with Hong Kong's employment legislation, including the Employment Ordinance (Cap. 57) and Personal Data (Privacy) Ordinance (Cap. 486), while providing a practical framework for performance management. The document outlines systematic procedures for conducting appraisals, establishing clear evaluation criteria, and maintaining proper documentation. It is particularly relevant for organizations seeking to implement or standardize their performance review processes while ensuring compliance with local regulations and best practices in employee assessment and development.
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1. Introduction: Purpose and scope of the appraisal policy
2. Objectives: Clear statement of what the appraisal process aims to achieve
3. Frequency and Timing: Details of when appraisals will be conducted and their regularity
4. Roles and Responsibilities: Defines responsibilities of managers, employees, and HR in the appraisal process
5. Appraisal Process: Step-by-step explanation of how the appraisal will be conducted
6. Performance Criteria: Standard criteria against which employees will be evaluated
7. Rating System: Explanation of the rating scale and performance levels
8. Documentation Requirements: Required forms and record-keeping procedures
9. Confidentiality: Rules regarding the confidentiality of appraisal information
10. Appeals Process: Procedures for challenging or appealing appraisal outcomes
1. Performance-Related Pay: Include when appraisals are linked to compensation decisions
2. Remote Work Considerations: Include when organization has remote or hybrid working arrangements
3. Development Planning: Include when appraisals are linked to training and development programs
4. Probationary Review: Include when document covers appraisals during probation periods
5. Special Circumstances: Include when specific provisions are needed for long-term leave, disability accommodations, etc.
6. Peer Review Process: Include when organization uses 360-degree feedback systems
7. Language Requirements: Include when workplace operates in multiple languages
1. Schedule 1 - Appraisal Form Template: Standard form template for documenting the appraisal
2. Schedule 2 - Performance Metrics: Detailed description of performance indicators and measurement criteria
3. Schedule 3 - Timeline and Deadlines: Annual schedule of appraisal-related activities and deadlines
4. Schedule 4 - Rating Guidelines: Detailed guidelines for applying performance ratings consistently
5. Appendix A - Goal Setting Framework: Templates and guidelines for setting SMART objectives
6. Appendix B - Development Plan Template: Template for documenting agreed development actions
7. Appendix C - Appeals Form: Standard form for submitting appeals against appraisal outcomes
8. Appendix D - Privacy Notice: Details of how personal data from appraisals will be handled and protected
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