The Workplace Violence Risk Assessment is a crucial document required for organizations operating in Hong Kong to comply with their duty of care obligations under the Occupational Safety and Health Ordinance. This assessment becomes necessary when establishing new operations, after significant organizational changes, or as part of regular safety reviews. It helps organizations identify, evaluate, and address potential violence-related risks in the workplace, covering both internal and external threats. The document incorporates Hong Kong-specific legal requirements, local risk factors, and cultural considerations, while providing a framework for implementing and monitoring control measures. It serves as both a compliance tool and a practical guide for maintaining a safe workplace environment.
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1. Executive Summary: Overview of the assessment findings, key risks identified, and critical recommendations
2. Purpose and Scope: Objectives of the risk assessment, areas and activities covered, and assessment boundaries
3. Assessment Methodology: Detailed explanation of risk assessment methods, scoring systems, and evaluation criteria used
4. Workplace Description: Detailed description of the physical workplace, operating hours, staff numbers, and work patterns
5. Risk Identification: Comprehensive list of identified violence-related hazards and potential scenarios
6. Risk Analysis: Evaluation of likelihood and consequences of identified risks, including current control measures
7. Risk Evaluation: Prioritization of risks based on their severity and likelihood
8. Control Measures: Recommended preventive and protective measures for identified risks
9. Implementation Plan: Timeline and responsibilities for implementing recommended control measures
10. Monitoring and Review: Procedures for ongoing monitoring and periodic review of control measures
1. Historical Incident Analysis: Analysis of past workplace violence incidents, used when there is relevant historical data
2. Specific Department Assessment: Detailed assessment of high-risk departments or areas, included when certain areas require special attention
3. Emergency Response Procedures: Detailed response protocols for violent incidents, included for high-risk workplaces
4. Training Requirements: Specific training recommendations for staff, included when significant training needs are identified
5. Cost-Benefit Analysis: Financial analysis of recommended control measures, included when significant investments are required
1. Appendix A: Risk Assessment Matrix: Detailed risk scoring and evaluation criteria matrices
2. Appendix B: Assessment Checklists: Completed workplace violence hazard identification checklists
3. Appendix C: Incident Report Forms: Templates for reporting violent incidents and near-misses
4. Appendix D: Floor Plans: Workplace layout with identified risk areas and security measures
5. Appendix E: Control Measure Details: Detailed specifications for recommended security systems and procedures
6. Appendix F: Consultation Records: Documentation of staff consultation during the assessment process
7. Appendix G: Reference Documents: List of relevant legislation, guidelines, and standards referenced
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