The Disciplinary Suspension Letter is a critical document in Indonesian employment relations, used when an employer needs to formally suspend an employee for disciplinary reasons. It serves as an intermediate step in the progressive disciplinary process, falling between written warnings and termination. The document must strictly comply with Law No. 13 of 2003 (Manpower Law) and related regulations, including Government Regulation No. 94 of 2021. It should clearly state the violation, suspension duration, and conditions, while protecting both employer and employee rights. This document is particularly important as it creates a formal record of the disciplinary action and may be required in case of future legal proceedings or labor disputes.
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1. Letter Header: Company letterhead, date, reference number, and clear marking as 'Disciplinary Suspension Letter'
2. Employee Information: Full name, employee ID, position, department of the employee being suspended
3. Incident Description: Clear description of the violation or misconduct that led to the suspension, including dates and specific details
4. Policy Reference: Reference to relevant company policies, regulations, or employment contract clauses that were violated
5. Suspension Terms: Specific details about the suspension including duration, start date, and end date
6. Rights and Obligations: Clear statement of employee's rights and obligations during the suspension period, including any salary/benefit implications
7. Return to Work: Information about the process for returning to work after the suspension period
8. Signature Block: Space for authorized company representative's signature, name, and title
1. Previous Warnings: Reference to any previous warnings or disciplinary actions, included when the suspension is part of a progressive disciplinary process
2. Investigation Details: Summary of any investigation conducted, included when the suspension is based on a formal investigation
3. Special Conditions: Any special conditions or requirements during the suspension period, included when specific restrictions or obligations apply
4. Appeal Rights: Information about the employee's right to appeal the suspension, included when company policy or regulations provide for appeals
5. Acknowledgment Section: Space for employee signature acknowledging receipt, included when formal acknowledgment is required
1. Evidence Documentation: Copies of relevant evidence supporting the disciplinary action
2. Previous Warning Letters: Copies of any previous warning letters referenced in the suspension letter
3. Company Policy Excerpt: Relevant excerpts from company policies or regulations related to the violation
4. Investigation Report: Summary or full report of the investigation that led to the suspension decision
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