The Event Space Rental Agreement And Contract serves as a crucial legal instrument in Indonesia's commercial property sector, providing a structured framework for temporary venue rentals. This document becomes necessary whenever a party wishes to rent a space for events such as conferences, weddings, exhibitions, or corporate functions. It is designed to comply with Indonesian civil law, particularly the Civil Code (KUHPerdata) provisions on rental agreements, as well as relevant local regulations regarding commercial space usage and public gatherings. The agreement typically includes comprehensive details about the venue, rental terms, payment structures, permitted activities, and risk allocation between parties. It also addresses modern concerns such as health and safety protocols, force majeure provisions, and digital event requirements. This document is essential for protecting both the venue owner's property interests and the renter's event requirements while ensuring regulatory compliance.
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1. Parties: Identification of the venue owner/operator and the renter, including complete legal names, addresses, and business registration details if applicable
2. Background: Brief context about the venue, its intended use, and the purpose of the agreement
3. Definitions: Definitions of key terms used throughout the agreement, including 'Venue', 'Event', 'Rental Period', 'Force Majeure', etc.
4. Rental Terms: Specific details about the rental period, including dates, times, and duration
5. Venue Description: Detailed description of the event space, including address, size, capacity, and included facilities
6. Payment Terms: Rental fees, payment schedule, security deposit, and method of payment
7. Use of Premises: Permitted activities, restrictions, and conditions for use of the venue
8. Rights and Obligations: Responsibilities of both parties, including maintenance, cleaning, and security
9. Insurance and Liability: Insurance requirements and allocation of risks between parties
10. Cancellation and Refunds: Terms and conditions for cancellation by either party and refund policies
11. Health and Safety: Compliance requirements with health and safety regulations, including emergency procedures
12. Termination: Grounds for termination and consequences thereof
13. Governing Law: Specification of Indonesian law as governing law and jurisdiction
14. Execution: Signature blocks and execution requirements
1. Catering and Food Service: Include when the venue offers or requires specific catering services or has restrictions on food service
2. Technical Equipment: Include when the venue provides audio-visual or technical equipment for use
3. Parking Facilities: Include when parking arrangements are part of the rental agreement
4. Security Services: Include when specific security arrangements are required or provided
5. Decoration and Setup: Include when there are specific rules about decoration, setup, and breakdown times
6. Third-Party Vendors: Include when external vendors will be involved in the event
7. Noise Restrictions: Include for venues in residential areas or with specific noise limitations
8. Force Majeure Extended Provisions: Include detailed force majeure provisions for high-value or long-term bookings
1. Schedule A - Floor Plan: Detailed floor plan of the venue showing dimensions, exits, facilities
2. Schedule B - Equipment Inventory: List of equipment and facilities included in the rental
3. Schedule C - Rate Card: Detailed breakdown of rental rates, additional charges, and security deposit
4. Schedule D - House Rules: Specific rules and regulations for the venue
5. Schedule E - Cleaning Checklist: Pre and post-event cleaning requirements and standards
6. Schedule F - Required Permits: List of necessary permits and licenses for events
7. Appendix 1 - Insurance Requirements: Detailed insurance requirements and minimum coverage amounts
8. Appendix 2 - Emergency Procedures: Emergency contact information and evacuation procedures
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