The Fleet Management Contract is essential for companies operating vehicle fleets in Indonesia who wish to outsource their fleet management to professional service providers. This document is particularly relevant in the context of Indonesia's complex transportation regulations and specific local business requirements. The contract typically covers comprehensive fleet management services including vehicle maintenance, driver management, fuel management, insurance coordination, and compliance with local transportation laws. It is structured to comply with Indonesian regulations, particularly Law No. 22/2009 on Road Traffic and Transportation, while incorporating international best practices in fleet management. The document is crucial for establishing clear service levels, operational procedures, and risk allocation between parties, while ensuring compliance with local labor laws, environmental regulations, and safety standards.
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1. Parties: Identification of the fleet management service provider and the client company
2. Background: Context of the agreement and brief description of the parties' business relationship
3. Definitions: Definitions of key terms used throughout the agreement
4. Scope of Services: Detailed description of fleet management services to be provided
5. Term and Renewal: Duration of the agreement and renewal provisions
6. Service Provider Obligations: Key responsibilities of the fleet management company
7. Client Obligations: Key responsibilities and commitments of the client
8. Vehicle Fleet Requirements: Specifications and standards for the managed vehicle fleet
9. Operational Requirements: Day-to-day operational procedures and standards
10. Maintenance and Repairs: Vehicle maintenance program and repair procedures
11. Driver Management: Driver qualification, training, and management requirements
12. Performance Standards: Service levels and performance metrics
13. Fees and Payment Terms: Pricing structure, payment terms, and invoicing procedures
14. Insurance and Liability: Required insurance coverage and liability allocation
15. Termination: Grounds for termination and termination procedures
16. Governing Law and Dispute Resolution: Application of Indonesian law and dispute resolution mechanisms
1. Fuel Management: Specific provisions for fuel card management and fuel efficiency programs - include when fuel management is part of the service scope
2. Technology and Systems: Requirements for fleet management software and technology solutions - include when specific technology solutions are part of the service
3. Environmental Compliance: Specific environmental requirements and reporting - include for environmentally sensitive operations
4. Customs and Import Requirements: Provisions for handling imported vehicles or parts - include when fleet includes imported vehicles
5. Transition Services: Procedures for handover from previous service provider - include when taking over from existing provider
6. Emergency Response: Procedures for handling accidents and emergencies - include for high-risk operations
7. Security Requirements: Special security measures for vehicles and cargo - include for high-value cargo transport
1. Schedule 1 - Vehicle Fleet Details: Complete list of vehicles covered under the agreement with specifications
2. Schedule 2 - Service Level Agreement: Detailed performance metrics and service level requirements
3. Schedule 3 - Fee Schedule: Detailed breakdown of all fees and charges
4. Schedule 4 - Maintenance Schedule: Preventive maintenance requirements and schedules for different vehicle types
5. Schedule 5 - Operating Procedures: Detailed operational procedures and protocols
6. Schedule 6 - Required Insurance Coverage: Specific insurance requirements and minimum coverage levels
7. Schedule 7 - Reporting Requirements: Templates and specifications for required reports
8. Appendix A - Key Personnel: List of key personnel from both parties with roles and contact information
9. Appendix B - Compliance Checklist: Checklist of regulatory requirements and compliance measures
10. Appendix C - Emergency Contacts: List of emergency contacts and escalation procedures
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