The Indoor Event Risk Assessment is a critical document required under Indonesian law for organizing and managing indoor events. It has been developed in response to increasing focus on public safety and regulatory compliance in Indonesia's events sector. The assessment addresses requirements set forth in multiple regulations, including Law No. 1 of 1970 on Work Safety, Minister of Public Works Regulation No. 26/PRT/M/2008, and various local building codes. This document should be completed prior to any significant indoor event and includes comprehensive evaluation of structural safety, fire risks, emergency procedures, crowd management, and other potential hazards. It serves as both a legal requirement and a practical tool for ensuring event safety, requiring regular updates and reviews based on changing conditions or event modifications.
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1. 1. Assessment Details: Basic information including date of assessment, venue name, event type, maximum capacity, and assessment team members
2. 2. Event Overview: Detailed description of the event, including date, duration, expected attendance, and activities planned
3. 3. Venue Description: Physical characteristics of the venue, including floor plans, entry/exit points, and facility specifications
4. 4. Hazard Identification: Systematic listing of potential hazards categorized by type (physical, fire, structural, etc.)
5. 5. Risk Assessment Matrix: Evaluation of identified risks using likelihood and severity matrices as per Indonesian standards
6. 6. Control Measures: Detailed preventive and protective measures for each identified risk
7. 7. Emergency Response Plan: Procedures for various emergency scenarios including evacuation routes and assembly points
8. 8. Staff Responsibilities: Roles and responsibilities of event staff, security personnel, and emergency response team
9. 9. Compliance Statement: Declaration of compliance with relevant Indonesian regulations and standards
1. Crowd Management Plan: Required for events with expected attendance over 1000 people
2. Food Safety Assessment: Required if food and beverages are being served at the event
3. Noise Impact Assessment: Required for events with amplified sound or music
4. COVID-19 Protection Measures: Required during active pandemic periods or when mandated by health authorities
5. Special Effects Risk Analysis: Required if pyrotechnics, lasers, or special effects are being used
6. Accessibility Assessment: Recommended for public events to ensure compliance with disability access requirements
1. Schedule A: Floor Plans: Detailed venue layouts showing emergency exits, fire equipment, and key safety features
2. Schedule B: Risk Assessment Forms: Standard templates and completed risk assessment worksheets
3. Schedule C: Emergency Contact List: Contact details for emergency services, key personnel, and relevant authorities
4. Schedule D: Equipment Checklist: Inventory and inspection records of safety equipment
5. Schedule E: Incident Report Templates: Standard forms for recording and reporting any incidents or accidents
6. Appendix 1: Relevant Certificates: Copies of venue safety certificates, insurance documents, and permits
7. Appendix 2: Training Records: Documentation of safety training completed by relevant staff members
8. Appendix 3: Previous Incident Reports: Historical data of any previous incidents and remedial actions taken
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