The Procurement Request For Proposal (RFP) is a fundamental document in Indonesian business and government procurement processes, governed by Presidential Regulation No. 16 of 2018 and related procurement laws. It is utilized when organizations need to make significant purchases or engage suppliers for complex goods, services, or works, requiring detailed technical and commercial proposals. The document ensures compliance with Indonesian procurement regulations while promoting transparency, fair competition, and value for money. It typically includes comprehensive technical specifications, evaluation criteria, legal requirements, local content provisions, and specific terms and conditions tailored to Indonesian business practices. The RFP is particularly crucial for high-value procurements where detailed supplier proposals and competitive bidding are essential for decision-making.
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1. Introduction: Overview of the procurement requirement and issuing organization
2. RFP Information and Instructions: General information about the RFP process, timeline, and submission requirements
3. Background: Context of the procurement need and organizational overview
4. Scope of Work: Detailed description of the goods/services required, including specifications and deliverables
5. Qualification Requirements: Mandatory qualifications and prerequisites for bidders
6. Proposal Submission Requirements: Format, content, and organization requirements for proposals
7. Evaluation Criteria: Detailed breakdown of how proposals will be evaluated and scored
8. Terms and Conditions: Standard legal terms and conditions governing the RFP process
9. Pricing Requirements: Instructions for price quotations and cost breakdown requirements
10. Timeline and Deadlines: Key dates including submission deadline, evaluation period, and award notification
1. Pre-Bid Conference: Details of pre-bid meetings and site visits, included when complex explanations or site inspections are necessary
2. Local Content Requirements: Specifications for mandatory local content or partnership requirements, included for projects subject to Indonesian local content regulations
3. Environmental Requirements: Environmental impact and sustainability requirements, included for projects with significant environmental aspects
4. Security Requirements: Special security clearance or confidentiality requirements, included for sensitive projects
5. Technology Transfer Requirements: Requirements for technology transfer or knowledge sharing, included in technical procurement projects
6. Social Impact Considerations: Requirements related to social impact and community benefits, included for projects with significant community impact
1. Schedule A - Technical Specifications: Detailed technical requirements and specifications
2. Schedule B - Pricing Template: Standardized format for price quotations and cost breakdowns
3. Schedule C - Proposal Response Forms: Standard forms for technical and commercial proposal submissions
4. Schedule D - Draft Contract: Proposed contract terms and conditions for the successful bidder
5. Schedule E - Evaluation Matrix: Detailed scoring criteria and weightings
6. Schedule F - Compliance Documents: Required legal and regulatory compliance documents
7. Schedule G - Performance Requirements: Key Performance Indicators and service level requirements
8. Appendix 1 - Company Information Form: Template for bidder company information
9. Appendix 2 - Experience and Reference Form: Template for documenting relevant experience and references
10. Appendix 3 - Local Content Declaration: Form for declaring local content percentage and compliance
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Infrastructure
Technology
Energy
Mining
Transportation
Healthcare
Construction
Telecommunications
Public Services
Education
Agriculture
Defense
Financial Services
Relevant Teams
Procurement
Legal
Finance
Operations
Technical
Compliance
Risk Management
Supply Chain
Project Management
Vendor Management
Quality Assurance
Sustainability
Relevant Roles
Procurement Manager
Supply Chain Director
Chief Financial Officer
Legal Counsel
Technical Director
Project Manager
Contracts Manager
Compliance Officer
Purchasing Officer
Operations Manager
Bid Manager
Category Manager
Vendor Relations Manager
Risk Manager
Sustainability Officer
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