The Promotion Rejection Letter serves as an official communication tool when an organization needs to inform an employee that their application for promotion has been unsuccessful. This document, crucial in the Indonesian employment context, must be drafted in compliance with Indonesian labor laws, particularly Law No. 13 of 2003 on Manpower and related regulations. The letter should include the decision, reasoning, and constructive feedback while maintaining professional tone and documenting the decision properly. It's used across various industries and organization types, serving both as a communication tool and an important document for HR records. The Promotion Rejection Letter should be written to maintain positive employee relations while providing clear documentation of the decision-making process.
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1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee
2. Acknowledgment of Application: Recognition of the employee's application for promotion and the position applied for
3. Decision Statement: Clear and direct communication of the rejection decision
4. Brief Explanation: Concise explanation of the key factors that led to the decision
5. Encouragement and Future Opportunities: Positive statement about the employee's current contribution and future opportunities
6. Closing: Professional closing statement with appropriate signature block
1. Specific Feedback: Detailed feedback on areas for improvement, used when the company policy encourages developmental feedback
2. Alternative Opportunities: Information about other current or upcoming positions that might be suitable, used when such opportunities exist
3. Appeal Process: Information about the company's promotion decision appeal process, if such a process exists
4. Development Plan Reference: Reference to upcoming performance reviews or development planning discussions, used when immediate follow-up is planned
1. Interview Assessment Summary: Optional attachment summarizing the key points from the promotion interview process, if company policy requires
2. Position Requirements Comparison: Optional attachment showing comparison between position requirements and candidate qualifications, if detailed feedback is being provided
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