The Return To Work Letter is a crucial document in Indonesian employment practice, used when an employee is returning to work following an extended absence such as medical leave, parental leave, sabbatical, or other authorized leave periods. The document is designed to comply with Indonesian labor laws, particularly Law No. 13 of 2003 on Manpower and subsequent amendments through the Omnibus Law, as well as relevant ministerial regulations governing return-to-work procedures. It serves multiple purposes: documenting the official return date, confirming employment terms and conditions, outlining any modifications to duties or working arrangements, and ensuring compliance with health and safety requirements. The letter also helps protect both employer and employee interests by clearly stating the terms of return and maintaining proper documentation for administrative and legal purposes.
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1. Letter Header: Company letterhead, date, and reference number
2. Employee Details: Full name, employee ID, position, and department of the returning employee
3. Return Date and Position: Specific date of return and confirmation of position/role being returned to
4. Previous Leave Details: Brief reference to the type and duration of leave taken
5. Terms and Conditions: Confirmation that previous employment terms and conditions remain unchanged, or specification of any modifications
6. Reporting Instructions: Details about first day back, who to report to, and any special instructions
7. Acknowledgment: Space for employee signature and date to confirm receipt and acceptance of return terms
1. Health and Safety Requirements: Include when return involves specific health protocols or medical clearance requirements
2. Modified Duties: Include when employee is returning with modified responsibilities or accommodations
3. Phased Return Schedule: Include when employee will have a gradual return to full duties
4. Benefits Reinstatement: Include when there are changes or updates to employee benefits upon return
5. Performance Expectations: Include when new or modified performance targets need to be established
6. Training Requirements: Include when employee needs to complete specific training before or upon return
1. Schedule A - Return to Work Plan: Detailed timeline and steps for phased return, if applicable
2. Schedule B - Medical Clearance: Attached medical certification or fitness for duty documentation, if required
3. Schedule C - Modified Duties Description: Detailed description of modified responsibilities or accommodations, if applicable
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