The Terms And Conditions Invoice document serves as a crucial legal framework for businesses operating in Indonesia, establishing the rules and procedures governing invoice issuance, payment processing, and related obligations. This document is essential for any business engaged in commercial transactions within Indonesia, ensuring compliance with local tax regulations, commercial law, and electronic transaction requirements where applicable. It provides clarity on payment terms, tax obligations, dispute resolution mechanisms, and other critical aspects of the invoicing process. The document should be regularly reviewed and updated to reflect changes in Indonesian legislation, particularly regarding tax regulations and electronic transaction laws. These terms and conditions form part of every invoice issued by the business and help maintain consistent, compliant invoicing practices across all customer interactions.
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1. Parties: Identification of the business issuing the invoice (supplier) and the customer, including full legal names, business registration numbers, and tax identification numbers (NPWP)
2. Background: Brief context explaining the purpose of these terms and conditions and their application to all invoices issued by the business
3. Definitions: Key terms used throughout the document, including 'Invoice', 'Payment Terms', 'Due Date', 'Services', 'Goods', etc.
4. Invoice Requirements: Specifications for valid invoices, including required content, format, and delivery method in accordance with Indonesian regulations
5. Payment Terms: Details of payment obligations, including payment period, accepted payment methods, and late payment consequences
6. Taxes: Provisions regarding VAT and other applicable taxes, tax invoice requirements, and tax-related obligations
7. Dispute Resolution: Procedures for handling disputed invoices and resolution mechanisms
8. Governing Law: Specification of Indonesian law as the governing law and jurisdiction for any legal proceedings
1. Electronic Invoicing: Include when electronic invoicing is offered, covering digital signature requirements and electronic delivery procedures under ITE Law
2. Currency and Exchange Rates: Include for international transactions or when dealing with multiple currencies
3. Credit Terms: Include when offering credit facilities or special payment arrangements to certain customers
4. Confidentiality: Include when invoices contain sensitive business information requiring specific handling
5. Force Majeure: Include when needing to address circumstances that might affect invoice payment or processing
1. Schedule 1: Payment Methods: Detailed list of accepted payment methods and associated procedures
2. Schedule 2: Late Payment Interest Calculation: Formula and examples for calculating late payment interest
3. Appendix A: Invoice Template: Standard invoice format meeting Indonesian legal requirements
4. Appendix B: Tax Invoice Requirements: Detailed requirements for tax invoices as per Indonesian tax regulations
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