The Appointment Request Letter is a crucial document in the Irish employment process, serving as the initial formal offer of employment to a selected candidate. This document is typically used after successful completion of the recruitment process and before the issuance of a full employment contract. It should comply with Irish employment law requirements, including the Employment Equality Acts 1998-2015 and the Terms of Employment (Information) Acts 1994-2014. The letter presents key employment terms in a clear, concise manner while maintaining legal compliance and protecting both employer and employee interests. An Appointment Request Letter is particularly important as it creates the foundation for the employment relationship and can be referenced in case of future disputes or clarifications.
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1. Letterhead and Date: Company letterhead including full legal name, address, and contact details, followed by the current date
2. Recipient Details: Full name and address of the candidate
3. Subject Line: Clear indication that this is an appointment request letter and the position title
4. Opening Salutation: Formal greeting addressing the candidate by name
5. Position Overview: Brief description of the role being offered and the department/team
6. Key Terms: Essential employment terms including start date, position title, and reporting relationship
7. Compensation Package: Basic salary and any guaranteed benefits
8. Acceptance Instructions: Clear instructions on how to accept the appointment and by what deadline
9. Closing: Professional closing with name and title of the authorized signatory
1. Probationary Period: Include when the position is subject to a probationary period
2. Conditional Offers: Include when the appointment is subject to reference checks, background verification, or other conditions
3. Work Location: Include when there are multiple office locations or remote work options
4. Special Requirements: Include when the role requires specific certifications, clearances, or compliance with particular regulations
5. Relocation Information: Include when offering relocation assistance or when the position requires relocation
6. Project-Specific Details: Include when the appointment is for a specific project or fixed term
1. Benefits Summary: Detailed breakdown of all benefits and perks included in the compensation package
2. Job Description: Comprehensive description of the role, responsibilities, and requirements
3. Required Documentation List: List of documents needed for onboarding and verification
4. Company Policies Overview: Summary of key company policies relevant to the position
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