The CCTV Privacy Notice is a mandatory document required under Irish data protection law and GDPR for any organization operating video surveillance systems. This document must be implemented when installing and operating CCTV systems in any context where personal data is captured through video recording. The notice serves as a transparent communication tool, informing data subjects about the presence and purpose of surveillance, their rights, and how their personal data is processed. Organizations must ensure their CCTV Privacy Notice is prominently displayed and easily accessible to all affected individuals. The document should be reviewed and updated regularly to reflect any changes in surveillance practices or applicable laws.
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1. Introduction: Overview of who is responsible for the CCTV system and basic purpose of the notice
2. Purpose of CCTV Monitoring: Clear explanation of why CCTV cameras are being used and the legitimate interests being pursued
3. Legal Basis: Explanation of the legal grounds for processing under GDPR and Irish law
4. Location of Cameras: General information about where cameras are installed and areas being monitored
5. Type of Personal Data Collected: Description of what personal data is captured through CCTV footage
6. Data Storage and Retention: Information about how long footage is kept and security measures in place
7. Your Rights: Explanation of data subject rights under GDPR including access, erasure, and objection
8. Data Sharing: Information about who has access to footage and circumstances under which it may be shared
9. Contact Information: Details of the Data Controller and Data Protection Officer for queries or complaints
1. Employee Monitoring: Required when CCTV is used in workplace settings, explaining specific policies for staff monitoring
2. Live Monitoring: Include when CCTV footage is monitored in real-time rather than just recorded
3. Special Category Data: Required when cameras might capture sensitive personal data such as biometric information
4. International Transfers: Include if CCTV footage may be transferred outside the EEA
5. Automated Decision Making: Required if CCTV system includes AI or automated processing features
6. Children's Privacy: Include when CCTV is used in areas frequently accessed by children
1. Camera Location Map: Detailed map or floor plan showing the location and coverage of all CCTV cameras
2. Data Subject Rights Request Form: Template form for individuals to request access to or deletion of their CCTV footage
3. Security Measures: Detailed technical and organizational measures for protecting CCTV footage
4. Retention Schedule: Specific retention periods for different types of footage and circumstances
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