The End of Contract Letter to Employee is a critical document used in Irish employment contexts to formally document the conclusion of an employment relationship at its natural end date. This document is typically used when fixed-term contracts expire, project-based employment concludes, or temporary positions come to their planned end. The letter serves multiple purposes: it confirms the termination date, outlines final payment arrangements, addresses outstanding leave, details the return of company property, and ensures compliance with Irish employment legislation. It's essential for maintaining clear records and protecting both employer and employee interests. The document must align with various Irish employment laws, including the Protection of Employees (Fixed-Term Work) Act 2003 and the Terms of Employment (Information) Acts 1994-2014, while maintaining a professional and respectful tone.
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1. Letter Header and Date: Company letterhead, current date, and formal addressing of the employee with their full name and address
2. Contract Identification: Clear reference to the specific employment contract and position held
3. Confirmation of End Date: Explicit statement of the contract end date and reference to any prior communications about this
4. Final Payment Details: Overview of final salary, outstanding payments, and method of payment
5. Return of Company Property: List of company items to be returned before the last day
6. Outstanding Leave: Statement regarding any accrued but unused leave and how it will be handled
7. Reference Offer: Information about the company's willingness to provide references
8. Closing Statement: Expression of appreciation and good wishes for the future
9. Signature Block: Space for employer signature, name, and position
1. Restrictive Covenants Reminder: Include when the original contract contained post-employment restrictions that need to be reinforced
2. Handover Requirements: Include when there are specific projects or responsibilities that need to be transferred
3. Benefits Continuation: Include when there are benefits that extend beyond the employment end date or require specific actions
4. Exit Interview: Include when the company wishes to schedule an exit interview
5. Tax Documentation: Include when specific tax-related documents need to be mentioned or provided
6. Confidentiality Obligations: Include when there's a need to remind about ongoing confidentiality obligations
1. Final Payment Calculation: Detailed breakdown of final payment including salary, holiday pay, and any other entitlements
2. Company Property Checklist: Itemized list of company property to be returned
3. Benefits Summary: Summary of any benefits and their termination dates or continuation terms
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