The Fixed Term Contract Termination Letter is a crucial document used in Irish employment contexts to formally conclude fixed-term employment relationships. It must comply with Irish employment legislation, particularly the Protection of Employees (Fixed-Term Work) Act 2003 and related employment laws. This document is typically used when a fixed-term contract is reaching its natural conclusion, though it may also be used for early termination where permitted by the contract terms. The letter includes essential information such as termination date, notice period, final payment details, and instructions for company property return. It serves both as a legal record and a practical guide for both employer and employee during the termination process, ensuring all parties understand their rights and obligations under Irish law.
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1. Letterhead and Date: Company letterhead, current date, and reference number if applicable
2. Recipient Details: Employee's full name and address
3. Subject Line: Clear indication that this is a fixed-term contract termination letter
4. Contract Details Reference: Reference to the original fixed-term contract, including start date and agreed end date
5. Confirmation of Termination: Clear statement confirming the termination of employment and the effective date
6. Notice Period Details: Confirmation of notice period and final working day
7. Final Payment Information: Details of final salary, outstanding annual leave payments, and any other entitlements
8. Company Property: Instructions regarding return of company property
9. Signature Block: Signature line for employer representative with full name and position
1. Reason for Termination: Include when termination is for a specific reason other than natural expiry of the fixed term
2. Reference Offer: Include when the company is willing to provide future employment references
3. Restrictive Covenants Reminder: Include when the original contract contained post-termination restrictions
4. Continuation Possibility: Include when there might be a possibility of future employment or contract renewal
5. Exit Interview: Include when the company wishes to conduct an exit interview
6. Outstanding Projects Handover: Include when there are specific projects or responsibilities that need formal handover
1. Final Payment Calculation: Detailed breakdown of final payment including salary, holiday pay, and any other entitlements
2. Company Property Checklist: List of company items to be returned before departure
3. Employee Benefits Termination Summary: Summary of the status of various benefits and their termination dates
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