The Internship Appointment Letter is a crucial document used when offering an internship position to a candidate in Ireland. It serves as the primary document establishing the professional relationship between the organization and the intern, whether for paid or unpaid positions. The letter should comply with Irish employment law and typically includes essential information such as position details, duration, working hours, compensation (if applicable), learning objectives, and supervisory arrangements. This document is particularly important as it helps distinguish internships from regular employment relationships while ensuring proper protection of both parties' interests. The letter may need to be adapted based on whether the internship is part of an academic program, industry-specific requirements, or if the intern is an international student requiring visa sponsorship.
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1. Letter Header: Company letterhead, date, and addressee details
2. Opening: Formal offer of internship position and expression of enthusiasm
3. Position Details: Job title, department, and reporting relationship
4. Start Date and Duration: Commencement date and length of internship period
5. Work Location: Primary workplace location and any remote working arrangements
6. Working Hours: Standard working hours, days of work, and break entitlements
7. Compensation: Details of any salary, stipend, or allowances (if applicable)
8. Learning Objectives: Key skills and experience the intern will gain during the internship
9. Supervision: Details of who will supervise and mentor the intern
10. Confidentiality: Basic confidentiality obligations regarding company information
11. Termination: Notice period and conditions for ending the internship
12. Acceptance: Instructions for accepting the offer and deadline for response
1. Benefits: Any additional benefits offered (e.g., meal vouchers, travel allowance) - include if benefits are provided
2. Academic Credit: Details about academic credit arrangements - include if the internship is part of an educational program
3. Remote Work Policy: Specific arrangements for remote working - include if remote work is permitted
4. Project Assignments: Specific projects or responsibilities - include if already defined
5. Performance Review: Details of evaluation process - include if formal reviews will be conducted
6. Training Program: Structured training details - include if formal training program exists
7. International Student Provisions: Visa and work permit requirements - include for international interns
1. Schedule A - Job Description: Detailed description of intern's roles and responsibilities
2. Schedule B - Company Policies: Key company policies applicable to interns
3. Schedule C - Learning Agreement: If affiliated with educational institution, details of academic requirements and evaluation criteria
4. Schedule D - Health and Safety Guidelines: Workplace safety procedures and requirements
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Media and Entertainment
Retail
Education
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Relevant Teams
Human Resources
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Talent Acquisition
Learning & Development
Compliance
Operations
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Relevant Roles
HR Manager
HR Director
Talent Acquisition Manager
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HR Business Partner
Recruitment Manager
Department Manager
Program Manager
Internship Coordinator
Learning & Development Manager
Chief Human Resources Officer
Office Manager
Operations Manager
Department Head
General Counsel
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