A Job Transfer Letter is a crucial document used when an employee is moving to a different position or location within the same organization in Ireland. This document is required to comply with Irish employment law, particularly the Terms of Employment (Information) Acts 1994-2014, which mandate written documentation of any significant changes to employment terms. The letter serves multiple purposes: it formally documents the transfer decision, outlines any changes to employment terms and conditions, provides clarity on new role responsibilities and reporting structures, and protects both employer and employee by clearly stating all aspects of the transfer. It's particularly important in situations involving role changes, departmental transfers, geographical relocations, or organizational restructuring, and should be issued before the transfer takes effect.
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1. Letter Header: Company letterhead, date, and employee's current contact details
2. Opening Statement: Reference to previous discussions and confirmation of transfer decision
3. Current Position Details: Brief description of current role, location, and department
4. New Position Details: Detailed information about the new role, including job title, department, and location
5. Effective Date: Clear statement of when the transfer will take effect
6. Reporting Structure: Information about new reporting relationships and management structure
7. Terms and Conditions: Confirmation of any changes or continuity in employment terms
8. Compensation and Benefits: Details of any changes to salary, benefits, or allowances
9. Transition Arrangements: Information about the handover process and transition period
10. Closing Statement: Request for acceptance and return of signed copy
11. Signature Block: Space for both employer and employee signatures with dates
1. Relocation Support: Include when the transfer involves geographical relocation, detailing any assistance provided
2. Training Provisions: Include when new role requires additional training or development
3. Probationary Period: Include if a trial period in the new position is applicable
4. International Considerations: Include for transfers involving international locations or assignments
5. Special Allowances: Include when transfer includes specific allowances or special compensation arrangements
6. Working Pattern Changes: Include if the transfer involves changes to working hours or patterns
1. Job Description: Detailed description of the new role's responsibilities and requirements
2. Benefits Summary: Comprehensive list of benefits and any changes from current package
3. Relocation Package Details: If applicable, detailed breakdown of relocation support and benefits
4. Organization Chart: Visual representation of new department structure and reporting lines
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